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how to archive or delete Purchase Quote which are in pending approval status

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Posted on by Hatimali84

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Hi all,

I have a question regarding Purchase Quote. Client wants to delete or archive the Purchase Quotes which are already processed but are still in pending approval status. We tried to archive it but it does not work. Is there any other way of deleting this.

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Dynamics 365 Business Central

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Valentin Castravet 28,272 Super User 2025 Season 1 on at

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how to archive or delete Purchase Quote which are in pending approval status

In that case the system will archive it automatically when its deleted.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/
Hatimali84 364 on at

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how to archive or delete Purchase Quote which are in pending approval status

HI Valentin,

yes the archive option is enabled.
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Valentin Castravet 28,272 Super User 2025 Season 1 on at

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how to archive or delete Purchase Quote which are in pending approval status

The status doesn't really matter. If in the Purchases & Payables Setup you have set the Purchase Quotes to archive always, then the system will automatically archive it when you delete it regardless of the status. More info - Archive Sales and Purchase Documents - Business Central | Microsoft Learn

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/
Hatimali84 364 on at

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how to archive or delete Purchase Quote which are in pending approval status

Than you for the responses. The issue is that we use power automate for the workflows. although we can cancel the flow from the backend but I want to know that since this PQ has already been processed, is it ok to delete it or once the status is set to open, we can archive it or make change the status to release and then archive it.
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Saurav.Dhyani 14,316 Super User 2025 Season 1 on at

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how to archive or delete Purchase Quote which are in pending approval status

Hi,

Cancel approval and then archive / delete documents.

Regards,

Saurav Dhyani

https://bit.ly/SubscribeSauravYouTube
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YUN ZHU 84,456 Super User 2025 Season 1 on at

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how to archive or delete Purchase Quote which are in pending approval status

Hi, is it okay to cancel the Approval Request first and then delete it? If that doesn't work, you'll need the developer to make a small customization to change the Status first.

Hope this helps.

Thanks.

ZHU