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how to archive or delete Purchase Quote which are in pending approval status

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Posted on by Hatimali84

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Hi all,

I have a question regarding Purchase Quote. Client wants to delete or archive the Purchase Quotes which are already processed but are still in pending approval status. We tried to archive it but it does not work. Is there any other way of deleting this.

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Dynamics 365 Business Central

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YUN ZHU 102,442 Super User 2026 Season 1 on at

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Hi, is it okay to cancel the Approval Request first and then delete it? If that doesn't work, you'll need the developer to make a small customization to change the Status first.

Hope this helps.

Thanks.

ZHU

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Saurav.Dhyani 14,419 User Group Leader on at

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Hi,

Cancel approval and then archive / delete documents.

Regards,

Saurav Dhyani

https://bit.ly/SubscribeSauravYouTube

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Hatimali84 679 on at

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Than you for the responses. The issue is that we use power automate for the workflows. although we can cancel the flow from the backend but I want to know that since this PQ has already been processed, is it ok to delete it or once the status is set to open, we can archive it or make change the status to release and then archive it.

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Valentin Castravet 32,800 Super User 2026 Season 1 on at

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The status doesn't really matter. If in the Purchases & Payables Setup you have set the Purchase Quotes to archive always, then the system will automatically archive it when you delete it regardless of the status. More info - Archive Sales and Purchase Documents - Business Central | Microsoft Learn

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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Hatimali84 679 on at

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HI Valentin,

yes the archive option is enabled.

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Valentin Castravet 32,800 Super User 2026 Season 1 on at

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In that case the system will archive it automatically when its deleted.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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