Supply chain | Supply Chain Management, Commerce

Vendor invoice before receipt

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Posted on by Tim

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We have inbound shipments come from overseas and recieve an invoice at time it leaves the port. Trying to find an easy way to enter the invoice before recieving to track it easier then waiting to enter the invoice. I currently enter and leave as open as a pending invoice but that is not ideal either. Does D365 SCM have another option?

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Brian Kinser 815 on at

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may sound strange but technically you HAVE received since you have an invoice and probably are paying for it before it arrives to your dock. Really though its just 3PL where you own the product on the boat, but put away cant start yet. If that is the case then you can even see it in on hand inventory where its yours but you cant commit it yet. Some people have told me this is a multi invoice reciept and i saw them set it up wehreby they had 2 invoices, first had no qty so it was like a partial with no split, then when product arrives at the warehouse they did a second somehow, not sure there. it may have had a PO attached and they did it from there as i think about it, invoice matching maybe i cant remember.

but you can consider the product yours and receive as incomplete or setup a :PO with these so you can at leaset enter in the tracking info

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MATTGUO 22,349 Moderator on at

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Hi Tim,

What do you mean to track the invoice?

Do you need payment?

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Fernando Villaman 406 on at

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We currently have the same issue. How do we process the invoice?

0 - Create a term of payment with the following configuration

1 - Create and confirm a purchase order. You have to set the terms of payment to the terms we created in Step 0

2 - When you receive the vendor invoice, create an invoice journal for the vendor invoice. Credit will be added to the vendor´s account

3 - You receive the order

4 - You invoice the order - Since it was created using the terms of payment we just created it wont add any credit to the vendor's account.

I hope it helps. If you need any help just ask me

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