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Emailing of customer invoices - keep track of what was emailed

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Posted on by HendrikStapelberg

Hi There

When we email multiple customer invoices, we have to keep track of what was emailed, so we can continue from there for the next batch to email. Is there a way to use the emailing of customer invoices so that invoices that have already been email, can be filtered out?

Regards

Hendrik

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NAV_with_Narang 2,410 Moderator on at

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Can you please let us know what version of BC you are using? Also is it On-Prem or SaaS?

See if this link helps you: learn.microsoft.com/.../ui-how-send-documents-email
HendrikStapelberg 35 on at

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We use BC SaaS (online), version 21.4.
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NAV_with_Narang 2,410 Moderator on at

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Thanks. Then the link above should help you, let us know
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IB-29041624-0 1,191 Moderator on at

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Usually you can use the no. printed on the sales invoice header to check of the invoice already have been printed / sent or not.

But I think it is also very common to customize around this and maybe add the e-mail sent date/time to the table and initiate that value when an e-amil is sent.
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YUN ZHU 103,708 Super User 2026 Season 2 on at

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Hi, I don't know if the following very interesting function can help you. But hopefully that gives you some hints.

Business Central 2022 wave 1 (BC20) new features: Log emails using a shared mailbox and Graph API (Track email exchanges in BC)

https://yzhums.com/24467/

Thanks.

ZHU
HendrikStapelberg 35 on at

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Hi Inge

Yes, this is actually what I am looking for. But the no. printed field does not indicated if it has been emailed. So, it seems some customization needs to be done. Just hoped that BC keeps track on the invoice if it was emailed, to make it easier.

Currently they mark all the invoices to be emailed, and make a note of the last invoice number, so they can continue from there the next day. This just seems to be so tedious a process to follow for a system like BC.