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CORRECT POSTED PURCHASE INVOICE.

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Posted on by HV-28051527-0

My purchasing process follows the standard system workflow: Purchase Order -> Receipt -> Purchase Invoice -> Posted Purchase Invoice.

My situation is that I want to correct a posted purchase invoice in the system using the Correct function. However, instead of automatically creating a new Purchase Invoice with the same information as the original one, the system just navigates back to the original Purchase Order for the user to adjust. According to Microsoft’s documentation, it says: /A new purchase invoice with the same information is created where you can make the correction. For more information, see Record Purchases. The Canceled field on the initial posted purchase invoice is changed to Yes./
Is there any configuration required to create the new version of the invoice when the correct action is taken on the posted purchase invoice?

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Dynamics 365 Business Central

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Valentin Castravet 31,515 Super User 2025 Season 2 on at

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No, there is no configuration required. You're not missing anything, that's just how the system works.

If you receive the item on a purchase order, and then invoice it from a separate purchase order, when you use the correct function on the posted invoice the system will not create a new invoice with the same information. It will only do that if you never had a purchase order (i.e. you receive + invoice on a purchase invoice).

I am assuming it doesn't create a new purchase invoice in the scenario where both an order and invoice exists because when the invoice was originally created the get receipt lines function was used to connect the invoice to the order. Creating a new invoice automatically is not able to do that, it also doesn't know if your original order is still available or if it has been deleted.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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YUN ZHU 95,750 Super User 2025 Season 2 on at

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This is related to whether the original Purchase Order still exists. You can try again after executing the following batch. Please note that this will delete the Invoiced Purchase Orders.

Hope this helps.

Thanks.

ZHU

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Valentin Castravet 31,515 Super User 2025 Season 2 on at

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As far as I know even if the purchase order is deleted it will still not create a new invoice.

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YUN ZHU 95,750 Super User 2025 Season 2 on at

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My bad, I just tested it and it doesn't work now.

As mentioned in the tooltip, you can only create a Purchase Invoice manually.

'Reverse this posted invoice. A credit memo will be created and matched with the invoice, and the invoice will be canceled. Shipments for the invoice will be reversed. To create a new invoice with the same information, use the Copy function. When you copy an invoice, remember to post shipments for the new invoice.';

Thanks

ZHU

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