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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / W2 Not Printing for On...
Microsoft Dynamics GP (Archived)

W2 Not Printing for One Employee

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Posted on by Jim Lines 4

Hi,
Client running GP 10.00.1068.  They ran their W2s for 2012 and found that a single employee record did not print a W2.  Their total wages for the year were $98.00 from two pay checks. Is there a threshold where certain W2s won't be generated?  My educated guess is that there is some setting in the EE record that is not selected thus causing the problem.  I am not all that familar with PR and could not find anything online.

Thanks in advance!

Jim Lines

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I have the same question (0)
  • Belinda Allen Profile Picture
    Belinda Allen 2,652 on at

    My first response is to verify the dates of those pay checks.  Inquiry ~ Payroll ~ Check History (Enter the employee and use the range for "Check Date" in the "Select By" area and enter last calendar year.  Verify the checks show up there first.

  • Jim Lines Profile Picture
    Jim Lines 4 on at

    Hi Brenda! Thanks for responding.  I should have mentioned that I did check the dates and both checks are in 2012.  Any suggestions from this point?

    The only other thing is that the employee record has the “Medicare Qualified Govt Employee" box check.  The client actually tried to print both with and without this box checked.  Would this affect the W2 printing?  

    Thanks.

  • Belinda Allen Profile Picture
    Belinda Allen 2,652 on at

    Should they have been Medicare Qualified Government Employee?  Where no FICA was collected or paid?

  • Suggested answer
    Belinda Allen Profile Picture
    Belinda Allen 2,652 on at

    If they are NOT meant to be Medicare Qualified Government Employee and they did have FICA withheld and paid.  You will need to remove the year end close for payroll, enter an adjustment transaction to zero them out, then re-enter them correctly (taking and expense for FICA.)  I'm guessing perhaps FICA was setup wrong for these employees.

    Also make sure the pay code for the employee is setup to deduct both FICA's.

  • Jim Lines Profile Picture
    Jim Lines 4 on at

    Brenda,

    No, they should not be MQGE.  

    FICA (SS & Medicare) were collected.

  • Jim Lines Profile Picture
    Jim Lines 4 on at

    Brenda,

    Fortunately it was just one employee that appears to have been set up as MQGE before a check was cut to him.  

    Being that it's only employee, is it necessary to re-process the PR close?  Is there some sort of adjustment that can be made.

    I really appreciate your help.

    Jim

  • Suggested answer
    Belinda Allen Profile Picture
    Belinda Allen 2,652 on at

    Jim,

    Sorry, you will need to re-open the year, zero him out, reset the MQGE, reset the pay and re-close.  MQGE's require a separate W-3.  You'll be better in the long run.

    It's my pleasure helping!

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