Prepayment invoice is not being applied against PO invoice

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Posted on by Muhammad Fahad

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Dear All,

Good evening,

I am using D365 on prem.

I am using Purchase agreement through that i am releasing multiple POs. Each PO has prepayment invoice. As and when i try to apply prepayment against PO invoice, it does not bring prepayment line. But when i create an independent PO and i prepare prepayment invoice and then i create final invoice, then system brings prepayment line and i find it OK.

It seems like i am getting problem only because of Purchase agreement. It looks like a product bug but its my guess.

Has anyone come across with the situation? Is this really product bug or i am missing any setup? Your quick response will be highly appreciated.

Thanks.

Muhammad Fahad.

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SouravDam 11,730 on at

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Hello Muhammad Fahad,

Even if you create a PO from the agreement; you can still find the prepayment line at the time of PO invoicing. This is standard procedure.

But you have to keep in mind that; you will be able to see the prepayment line at the time of PO invoicing only when you have settled that prepayment invoice through vendor payment journal. Otherwise, it will never appear.

Therefore; do the following;

--- Once the prepayment invoice is posted in the purchase order; create a new vendor payment journal and settle this prepayment invoice there.

--- After that; post the vendor payment journal.

--- Now go back to the PO and do the invoicing.

--- Click on Vendor invoice section and select Apply prepayment.

This time you will be able to see the prepayment line in the PO invoice.

Kindly check and provide your feedback.

Best regards,
Sourav Dam

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Muhammad Fahad 470 on at

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Dear Sourav,

Thanks for prompt response.

I did all what you have suggested. System prompts message in invoice form to perform 'Apply prepayment'. Then, I check prepayment invoice check box. As and when i click on 'Apply prepayment' button in prepayment form, system does not bring prepayment invoice with negative sign to me. This is a problem.

Hope you got my issue.

Please suggest now.

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SouravDam 11,730 on at

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Hello Muhammad Fahad,

Agreed that no prepayment line is showing in the PO (which is created from an agreement) invoice in spite of applying the prepayment during PO invoicing.

But once you post the PO invoice and check the voucher; you will see that the prepayment is adjusted in that invoice.

Below is my test result.

--- PO 00000225 is created from the agreement.

--- Prepayment invoice is applied during PO invoicing.

--- Post the PO invoice.

--- Now check in the voucher for this invoice.

You will find that the prepayment invoice is adjusted.

Kindly test this in UAT or if you already posted the PO invoice in PROD environment; check in there and provide your feedback.

Best regards,
Sourav Dam

Kindly mark this thread 'Yes' if this is answered your query which may help other community members in this forum.

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Muhammad Fahad 470 on at

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Thank you Sourav. It works as you said. Thanks.

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