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Microsoft Dynamics GP (Archived)

Inventory Account Not Appearing in Purchase Order's Item Detail Entry

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Hello:

In Purchase Order Processing Receivings Transaction Entry, the PURCH account is blank upon clicking the "Distributions" button, despite the fact that the inventory item has an inventory account in Item Accounts Maintenance.

Now, if you inquire on the Released purchase order for this and other items appearing on the receivings, the Inventory account is blank on Item Detail Entry in the purchase order.

Ultimately, receivings pulls the Inventory account from the Inventory account in Item Detail Entry in the purchase order.  And, the purchase order's Inventory account pulls from Item Accounts Maintenance or the "Purchases" field in Posting Accounts Setup for the Purchasing series.

Again, these items have Inventory accounts in Item Accounts Maintenance, though no "Purchases" account appears in Posting Accounts Setup.

The clients says that, when they set up an inventory item, they always put in an Inventory account.

So, why would the Inventory account in Item Detail Entry of the Purchase Order be blank and therefore prevent the PURCH account from appearing in Distributions in Receivings Transaction Entry?

Thanks!

John

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  • L Vail Profile Picture
    65,271 on at
    RE: Inventory Account Not Appearing in Purchase Order's Item Detail Entry

    Hi John,

    Right you are! If it's an inventory item it will look to the Item's default account and if it doesn't find one there, it will look to the inventory account in the posting account setting for the inventory module. If doesn't find one there, it will be blank.

    Kind regards,

    Leslie

  • Community Member Profile Picture
    on at
    RE: Inventory Account Not Appearing in Purchase Order's Item Detail Entry

    Hi There, Leslie!

    It's nice to bump into you!

    I thought that the Vendor Purchases account was only required if the item was a noninventoried item.  Am I wrong?

    John

  • L Vail Profile Picture
    65,271 on at
    RE: Inventory Account Not Appearing in Purchase Order's Item Detail Entry

    John,

    Do you have a Purchasing account default on the vendor? If you do not have an account on the item detail entry, I believe it looks at the vendor's purchases account.

    Kind regards,

    Leslie

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