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Add new Users only to specific BC Environment

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Posted on by DinB

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Please advise how we can achieve this or workarounds.

We added BC License for a user in the Microsoft 365 Admin Center. We want to add this User to only a specific BC Environment (Sandbox1) and exclude from another BC Environment (Sandbox2). We go to "Users" Page and click on "Update Users from Microsoft 365". Clicked on "View Changes". The new user appears for both Environments and it does not allow to exclude from Sandbox2 when doing "Update Users from Microsoft 365".

Click on "View Changes", Try to select and remove specific Users updates using "Remove" button.

We get following message. The "Remove" button does not remove updates for "New" License "Plan" rows.

Thank you.

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Dynamics 365 Business Central

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Sohail Ahmed 11,086 Super User 2025 Season 2 on at

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Add new Users only to specific BC Environment

Adding more details https://learn.microsoft.com/en-us/dynamics365/business-central/ui-how-users-permissions

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Khushbu Rajvi. 19,137 Super User 2025 Season 2 on at

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Add new Users only to specific BC Environment

Check this too: https://yzhums.com/47563/

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YUN ZHU 92,367 Super User 2025 Season 2 on at

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Add new Users only to specific BC Environment

Hi, You can use Security Group to manage the environments that users can access.

More details:

Business Central 2021 wave 2 (BC19): Manage access to environments using Azure Active Directory groups (Security Group in Admin Center)

https://yzhums.com/18304/

PS: https://learn.microsoft.com/en-us/dynamics365/business-central/ui-how-users-permissions?wt.mc_id=DX-MVP-5004336#manage-users-and-licenses-in-online-tenants

Hope this helps.

Thanks.

ZHU

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Ramesh Kumar 7,511 Super User 2025 Season 2 on at

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Add new Users only to specific BC Environment

Unfortunately, BC doesn't currently support excluding specific users from specific environments when using the "Update Users from Microsoft 365" feature.

Using different security groups: Assign users to specific security groups that are linked to the desired environment, allowing you to manage access at a group level

https://learn.microsoft.com/en-us/dynamics365/business-central/dev-itpro/administration/tenant-admin-center-manage-access

Thanks

Ramesh

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Gerardo Rentería Ga... 23,572 Most Valuable Professional on at

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Add new Users only to specific BC Environment

Hi, good day
I hope this can help you, and give you some hints.

Manage Access to Environment - Business Central | Microsoft Learn

Security Groups for controlling access to Business Central

Control Access Using Security Groups - Business Central | Microsoft Learn

Best Regards
Gerardo

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Chavda Dharmendra 999 on at

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Add new Users only to specific BC Environment

Hello DinB,

You can go to the Sandbox2 environment from an admin user.

Go to User, select that user, and remove the User permission set from that environment.

If it works, then mark it as Answer.

2 people found this reply helpful.

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