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Add new Users only to specific BC Environment

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Posted on by DinB

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Please advise how we can achieve this or workarounds.

We added BC License for a user in the Microsoft 365 Admin Center. We want to add this User to only a specific BC Environment (Sandbox1) and exclude from another BC Environment (Sandbox2). We go to "Users" Page and click on "Update Users from Microsoft 365". Clicked on "View Changes". The new user appears for both Environments and it does not allow to exclude from Sandbox2 when doing "Update Users from Microsoft 365".

Click on "View Changes", Try to select and remove specific Users updates using "Remove" button.

We get following message. The "Remove" button does not remove updates for "New" License "Plan" rows.

Thank you.

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Dynamics 365 Business Central

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Chavda Dharmendra 1,004 Super User 2026 Season 1 on at

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Hello DinB,

You can go to the Sandbox2 environment from an admin user.

Go to User, select that user, and remove the User permission set from that environment.

If it works, then mark it as Answer.

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Gerardo Rentería Ga... 25,977 Most Valuable Professional on at

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Hi, good day
I hope this can help you, and give you some hints.

Manage Access to Environment - Business Central | Microsoft Learn

Security Groups for controlling access to Business Central

Control Access Using Security Groups - Business Central | Microsoft Learn

Best Regards
Gerardo

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Ramesh Kumar 7,547 Super User 2026 Season 1 on at

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Unfortunately, BC doesn't currently support excluding specific users from specific environments when using the "Update Users from Microsoft 365" feature.

Using different security groups: Assign users to specific security groups that are linked to the desired environment, allowing you to manage access at a group level

https://learn.microsoft.com/en-us/dynamics365/business-central/dev-itpro/administration/tenant-admin-center-manage-access

Thanks

Ramesh

If this was helpful, please check the "Does this answer your question?" box and mark it as verified.

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YUN ZHU 99,611 Super User 2026 Season 1 on at

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Hi, You can use Security Group to manage the environments that users can access.

More details:

Business Central 2021 wave 2 (BC19): Manage access to environments using Azure Active Directory groups (Security Group in Admin Center)

https://yzhums.com/18304/

PS: https://learn.microsoft.com/en-us/dynamics365/business-central/ui-how-users-permissions?wt.mc_id=DX-MVP-5004336#manage-users-and-licenses-in-online-tenants

Hope this helps.

Thanks.

ZHU

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Khushbu Rajvi. 22,283 Super User 2026 Season 1 on at

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Check this too: https://yzhums.com/47563/

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Sohail Ahmed 11,169 Super User 2026 Season 1 on at

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Adding more details https://learn.microsoft.com/en-us/dynamics365/business-central/ui-how-users-permissions

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