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Items & Inventory

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Posted on by sspocchi

I have to enter a bulk order of 200 jerseys as a prepaid expense. I'm wondering how to record them so when a program uses 20 jerseys and I need to expense that program. Also, is there a way to see what is still available and what each program has used?

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Dallefeld 11,425 User Group Leader on at

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RE: Items & Inventory

So you want to purchase non-inventory items (quantity 200) that you automatically expense. But then you also want to issue quantities (20) and expense them again. You realize that you have already expensed the items when you bought them. So only a journal entry will work to transfer 20 of the 200 to another expense account.

I might suggest making this an inventory item so you know how many you have at any time. Set these up in a virtual location and in a separate inventory posting group. Set your inventory posting setup to the desired expense account. As you 'use' quantities through whatever mechanism, you reduce inventory (validate that your general posting setup is as desired)
KasparsSemjonovs 3,924 Super User 2024 Season 2 on at

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RE: Items & Inventory

Hi,

please explain what You mean with program?

entering quantity 200 is purchase/sales document is not a problem :) And You can receive/ship partial quantities also not a problem.

So the tricky part is to understand what is program - a dimension? a campaign? Production Order?