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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Payroll Entries When U...
Microsoft Dynamics GP (Archived)

Payroll Entries When Using A Payroll Service

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Posted on by stephenstark 40

We recently switched from using the Payroll module in Dynamics GP to a third party Payroll provider.  We're now trying to figure out the proper way to enter the periodic (weekly) transactions we get from the payroll service.  Specifically, we have some withholdings that take place (401K, child support, etc.), and want to properly enter transactions for those withholdings so they hit our Salaries account and the appropriate withholding account.  Can anyone give us some advice on the proper way to handle these transactions?

Thanks in advance for the advice.

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  • michelle brayton Profile Picture
    michelle brayton 95 on at
    Re: Payroll Entries When Using A Payroll Service

    Are you asking how to account for the entry or how to integrate the entry?  One of the things that I always suggest to my clients if they are using the banking module is to utilize a net payroll account.  When using the bank module general journal entries should never be done to the cash account.  So I always suggest that they use a net payroll account  to record the cash amounts into and then a bank withdrawal is done to represent the amounts taken from the payroll company out of the checkbook.  The offset would be to the net payroll account.  This also provides a reconciliation check to ensure all of the entries were properly recorded as this net payroll account should always net to zero at month/period end.

  • Mike Smith Profile Picture
    Mike Smith 6,840 on at
    Re: Payroll Entries When Using A Payroll Service

    Does the summary file received through your payroll provider provide this breakdown?

    Some payroll provider offer a GL interface where accounts can be mapped to these scenarios and when the file is downloaded, it will have the distributions that you have previosly defined already there.

    From here, the file can either be manually entered through several different ways in GP or imported using Integration Manager or similar.

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