EFT Payables - Batch transactions

(0) Share

Report

Posted on by Community Member

I have set up EFT payables in a newly created test system which was taken from our live database. However when choosing which payments to make all invoices are showing in the Payables Cheque Batch screen but they have had manual payments allocated against them and are not showing as Open in the creditor screens. They all have the icon which states that a credit document is applied.

How can I remove these from the EFT payables batch selection screen as it is slowing things down dramatically.

Thanks

Jamie

*This post is locked for comments

I have the same question (0)

All responses (6)

Answers (0)

Tanner 360 on at

Like (0)

Report

Jamie,

From what I understand, you have invoices that are fully paid due to credits being applied to them, but they still show up in the Edit Check Batch window when building a batch and you would like them not to show in there.

If this is correct, the only way I know of to resolve it is to complete a check run. Even though the invoice(s) in question has been fully paid due to the applied credits, GP wants to make sure this information is passed on to the vendor. Therefore, once you do a check run, the remittance will not only show the invoice(s) you selected to pay, but it will also show any invoices that were fully applied and all the corresponding credits that were applied to pay them off. After that first check run is complete and the remittance is printed, those invoices will no longer show up in the Edit Check Batch window.

So in short, they are showing because even though they are fully applied, a check run hasn't yet taken place for the remittance to be communicated to the vendor. Any time you apply credits to fully pay down a document, you will need to complete at least 1 check run for the remittance to be printed and the documents to no longer show in the Edit Check Batch window.

Thank you,

Was this reply helpful? Yes No
Community Member on at

Like (0)

Report

Thank you for the reply

I had a feeling this would be the case, however you can't select these payments unless there is an outstanding invoice left to pay. Will have to clear these down first by paying suppliers but not sending the system remittance and send manual remittances. Thanks for your help.

Was this reply helpful? Yes No
Suggested answer

Tanner 360 on at

Like (0)

Report

You shouldn't have to select them, just select a different invoice for that vendor that you actually want to cut a check for, and it will automatically include any fully paid invoices on the remittance and subsequently clear them from the system.

Was this reply helpful? Yes No
L Vail 65,271 on at

Like (0)

Report

Will this issue go away if the box 'Print Previously Applied Documents on Remittance' is not checked?

Kind regards,

Leslie

Was this reply helpful? Yes No
Tanner 360 on at

Like (1)

Report

I had tried un-checking the box, but the invoice still showed with 0.00 remaining in the Edit Check window. However, maybe if I had entered another credit and paid off another invoice, that second invoice wouldn't have shown up since it was entered after that setting was changed rather than before.

Was this reply helpful? Yes No
Community Member on at

Like (0)

Report

Thank you for your replies.

Un-checking the box unfortunately didn't get rid of them.

When printing the first remittance it also prints the old manual payments as the Suppliers haven't been notified about these payments according to the system. Once cleared it only shows the invoices which need to be paid. I will just print the first lot of remittances and not send then from the next payment it should be set up correctly.

Thanks

Jamie

Was this reply helpful? Yes No