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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / Issue with Project dat...
Microsoft Dynamics AX (Archived)

Issue with Project date and Voucher date in Expense journal of D365 for Finance and Operations

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Posted on by KrishnaKranth 85

Dear All,

I tried using the functionality in D365 for Finance and Operations - Project Management and Accounting under Expense journal where I can have two different dates as Project date and Voucher date.  observed that on clicking "Post", the Project date changes to Voucher date automatically and the journal gets posted which was surprising because it defeats the basic purpose of two fields. 

Request you to help if I am missing something from parameters.

Attached a short video showcasing the same problem. [compressed using WinZip]

Expense_5F00_Journal.zip

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  • Suggested answer
    Nour Desoki Profile Picture
    Nour Desoki 555 on at
    RE: Issue with Project date and Voucher date in Expense journal of D365 for Finance and Operations

    Hello KrishnaKranth,

    please check below link :

    community.dynamics.com/.../232776

    and please check the setup of the journal which identifies how those dates behave. 

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Issue with Project date and Voucher date in Expense journal of D365 for Finance and Operations

    Hi KrishnaKranth,

    I double checked the behavior in D365FO and it seems that it is no longer possible to set a project date different from the accounting date.

    Do you need that for a specific process?

    Best regards,

    Ludwig

  • KrishnaKranth Profile Picture
    KrishnaKranth 85 on at
    RE: Issue with Project date and Voucher date in Expense journal of D365 for Finance and Operations

    Hi Ludwig,

    Thanks for confirming the behavior.

    We are integrating a 3rd party Expense management system with D365FO for Expense journal posting. In certain cases, users submit the expenses pertaining to previous month which is closed or put on hold in D365. Idea was to map the expense date with Project date of D365 and current date with voucher date which helps in accounting as well. However, we encountered this issue. As far as my memory serves, this functionality was working fine in AX 2012 R3.

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Issue with Project date and Voucher date in Expense journal of D365 for Finance and Operations

    Hi KrishnaKranth,

    Yes, I remember things worked a bit different in AX2012. Yet, lately a new parameter "automatically set Accounting date to open ledger period" has been implemented in the project parameters. Guess that this new parameter is possibly the reason why things work differently now.

    As you work in D365FO, is the use of a new so-called custom date field an option for your Integration?

    Best regards,

    Ludwig

  • KrishnaKranth Profile Picture
    KrishnaKranth 85 on at
    RE: Issue with Project date and Voucher date in Expense journal of D365 for Finance and Operations

    Hi Ludwig,

    I checked the scenario after activating "automatically set Accounting date to open ledger period" and observed that both the dates in the Expense journal change to the first date of the open ledger period. I have to rethink what will be in the impact on integration and reports subsequently if I go ahead with the current functionality. 

    We haven't thought about custom date field and its properties. Please share any literature you might have if you think it will solve my problem.

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Issue with Project date and Voucher date in Expense journal of D365 for Finance and Operations

    Hi,

    You can read something about the custom fields here:

    kaya-consulting.com/custom-fields-handle-with-care

    Best regards,

    Ludwig

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