Saving Attachments Prior to Deletion

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Posted on by john.ellis

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Hi:

Purchase Order Archives do not hold attachments.

So, what do you do for attachments that are automatically deleted when their partially received purchase orders are deleted?

Thanks!

John

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Dallefeld 211 User Group Leader on at

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Didn't the attachment get saved with the posted purchase invoice for the partial amount that was received?

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john.ellis 3,510 on at

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No. In fact, by design of Business Central, attachments are not saved with the "first" posted purchase invoice pertaining to a partial shipment.

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JAngle 133 on at

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Could you save attachments elsewhere like SharePoint? Links do make it onto archives from PO’s:

Archive:

I had to personalise to reveal it on the archive page

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YUN ZHU 95,634 Super User 2025 Season 2 on at

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Hi, yes, you are right.
This is actually Microsoft's way of saving capacity, because the capacity in SaaS is not free, but a Purchase Order may have many versions of Purchase Order Archives, which will lead to a rapid increase in capacity.
Of course, you can add attachments to Purchase Order Archives through customization.
But I still recommend Josh's proposal.

Hope this also helps.
Thanks.

ZHU

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Community Member on at

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John,

I would recommend loading Insight Works DocXtender (APP), which uses SharePoint. This then stores all the attachments in SharePoint and linked to the Posted document, even if you have a partial.

Link: appsource.microsoft.com/.../PUBID.insight-works|AID.d50afbbf-aff3-4dac-bce7-8686b375b994|PAPPID.d50afbbf-aff3-4dac-bce7-8686b375b994

Hope this helps.

Thanks,

Steve

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