Employer paid health insurance

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Posted on by Community Member Microsoft Employee

Hello,

I'm looking for some information/documentation on Employer paid health insurance setup in GP2013R2.

1) How are the employer paid health insurance rates calculated (cumulative/aggregate/per pay period)?

2) How are these those dollars calculated since our plan year starts in October? For example, from January-September the rate will be different than from October to December.

3) If the numbers were entered wrong at a previous date, how do I enter the adjust/correct information to calculate correctly for W-2 reporting purposes?

Any help or information is much appreciated! Thanks!

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Sherlene Sorenson 965 on at

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RE: Employer paid health insurance

1.The employer paid health insurance rates are usually a fixed amount per pay period. Set this up in >Payroll & HR >Setup >Payroll >Benefits. You should have a separate code for each level of benefits (Employee Only coverage, Employee+Spouse, Employee+Family, etc.)

2. The W2 needs to report per calendar year, and GP will accumulate that based on the CHECK DATE, not pay period dates. Be sure to fill in the W2 box number and label fields on the Benefit Setup window in order to display amounts on the W2. These codes must be included in payroll runs in order to generate information for the W2.

3. If the numbers were incorrect for a previous date, you can adjust that with a Manual Check-Adjustment Type transaction, or adjust the amount in the Edit W2 window at year-end time.