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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / JEs are Duplicated Whe...
Microsoft Dynamics GP (Archived)

JEs are Duplicated When Posted a Batch in Financial

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Posted on by Community Member

I opened up a Historical year using

Microsoft Dynamics GP, point to Tools, point to Routines, point to Financial and click Year-End Closing.

I then opened up a Financial Period, Created a Batch in Financial, went to Transaction->Financial->General, selected the batch that was created, changed the Transaction Date to December 2016 that I just opened up, copied data from Excell worksheet (25 records).

Put the cursor in the account number field of the General Ledger Transaction entry window; clicked the Excel Paste button and it copied all 5 transactions.  The Debit Amount ($7,500) and Credit Amount ($7,500)matched, the difference showed $0.00, it all looked fine and I saved it.  

I opened up the batch in Batch Entry and the Batch Total (Actual) was twice the amount. It was the exact same in Test company and posted fine, so, I thougth it was going to be OK and I posted in production.

When I ran SmartList in Production, it shows 50 transactions instead of 25 and the the total is $15,000.

WHat did I do wrong and how do I fix it?

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  • Community Member Profile Picture
    Community Member on at

    I really need help with this.

  • Suggested answer
    twelvestrikes Profile Picture
    twelvestrikes 3,657 on at

    Hi Kurj

    Not a problem to help you.

    First of all GL batch totals show the total of Debits and Credits.

    Is your December 2016 year still in history or did you do a reverse historical year process to reopen historical years?

    If the year is still in history, you will see extra entries if your prior period entry contains lines that pertain to P&L accounts. The system is closing those lines to your Retained Earnings Account and that is normal.

    If your 2016 year is open, first thing I would do is an inquiry on the Journal Entry, Inquiry > Financial > Journal Entry Inquiry

    and confirm what exactly was posted.

    If it is incorrect, you can do a back out and correct a journal entry

    Transactions > Financial > General

    Click on the Correct button and select Back out and correct a journal entry

    Once you select the entry it will reverse the original entry which you should post to reverse it,

    Then the same entry will appear in the original form where you can make the required changes.

    Again before you do anything, validate what was actually posted using the journal entry inquiry

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