Microsoft Dynamics GP (Archived)

Tracking CAPEX as projects

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Posted on by Syrus

4,156

I have a situation here.

we are a manufacturing organization
we have budget to spend on improving certain assets like Equipment
company has certain projects in years for differnt locations

- What we want to do, is have these projects created in gp
- and keep track of all the costs incurred through POP
- and would like know how much were the budgets and what has been spent so far and what is left.
- For example if we have a project to buy 4 trailers under a project, we would like keep track of project as whole and indivduallay by each trailer.

How would this be possible

- I started with Fixed Assets but it is different interpretation
- did think about multi dimentional analysis but that is % basis
- how about Analytical Accounting
Please advise

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Frank Hamelly | MVP... 46,625 Super User 2025 Season 2 on at

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Have a look at Job Costing in the Manufacturing module. It may meet your requirements. If not, then Project Accounting module would for sure.

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Syrus 4,156 on at

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Thanks Frank,

But we are not manufacturing anything rather purchasing and investments to improve/add assets in the existing facility.

The way I think about PA is, as if a service provider bills his customers on project phase basis and I could be wrong.

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Frank Hamelly | MVP... 46,625 Super User 2025 Season 2 on at

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You don't have to be using manufacturing, as long as you have the manufacturing module installed and registered. Perhaps I assumed you did because you indicated you are a manufacturer. The Job Costing module is part of the MFG module and if you have access to it, could meet your needs.

Project Accounting, on the other hand, can be used for many different types of idustries, from services to construction and a lot of other industries in between.

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Accounting Department 1,552 on at

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We have similar requirements in our organization, and we are looking at testing/registering the Job Cost module for WennSoft, which we are currently using for Service Management and Equipment Management. (Building and Heavy Equipment maintenance is tracked, ties in to Fixed Asset module, and now looking at building construction and/or renovation projects. Other areas of our organization use capital budgets as well, and I'm not sure this solution will work for them, but open to suggestions.

We don't own project accounting, or analytical or Mfg module.

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mpolino on at

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We see quite a few people doing exactly what you describe with Project Accounting.

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