Scheduled Payments

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Posted on by Ryan D McBee

Is anyone out there using the scheduled payments function within the AR module of GP? I have a client that is looking to use it, but has some general questions regarding the product. Are there any obvious pain points with the module? If so, how have you worked through them?

It doesn't seem to be a common module used.

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Frank Hamelly | MVP... 46,619 Super User 2025 Season 2 on at

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Re: Scheduled Payments

Scheduled Payments is a great tool. It's easy to use and works as designed and expected. If they're members of GPUG, have them tune into the webinar on March 17. Mark Polino & I will be presenting '13 Classic Underused Features in GP' which will include Scheduled Payments.

If they're not members of GPUG, they should be! Tons of educational material offered there.

Hope this helps,

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Hossam Fathy 2,611 on at

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Re: Scheduled Payments

May i ask what is GPUG?

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Frank Hamelly | MVP... 46,619 Super User 2025 Season 2 on at

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Re: Scheduled Payments

Great Plains User Group. www.gpug.com. Check it out!

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Harry Saryan 190 on at

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Re: Scheduled Payments

Well that all depends what kind of business you are IN and what you use GP for-? We are a Broker for an Insurance company. We started using the Scheduled Payments function in GP and it didn't work out for us. Because the entire schedule amount needs to be entered and realized / posted to GL. And that will not work for us in GP. We needed a Schedule where it is in Pending mode, where it does not post anywhere until we are ready to make a payment. I'll give you real life example:

Since we are a middle guy, collecting money from client then sending payment to carrier, which means we don't have cash on hand Immediately until the client pays us first, then we are ready to send payments to vendors. So we can't use the schedule in this case since we don't have cash on hand to pay unless we receive payments from clients first. So that being said using GP schedule you’ll have to post the entire amount before you can create any scheduled.
Our solution: We have a third party utility which was implemented in house which holds all the schedules in separate tables and when ready our users post the pending schedules, which creates a payable document and posts to correct Dist. Accounts. Long story short, if we didn’t have the in house utility, GP Dynamics would have been history long time ago. IT’S NOT EASY TO WORK WITH GP DYNAMCIS. You want a simple example why it’s not easy. Try to go into Financial -> General -> (Transaction Entry) Pull up any existing General Ledger entries. Then Change the text in the Reference Field. Let’s say you changed your mind and you want to cancel this window. So try to close the window and see what you get. (Save, Delete and Cancel) ha! Good luck trying to get away from the window by canceling your changes. You either have to Delete the record (why would you want to do that), You’ll either have to save changes (but you don’t want to) or just press cancel and you are back where you started. Now try to remember what changes you made and fix it before saving and closing the window. Pheww that was a long paragraph.

Good luck!

L8r

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Frank Hamelly | MVP... 46,619 Super User 2025 Season 2 on at

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Re: Scheduled Payments

I knew someone would come up with a scenario where Scheduled Payments doesn't fit. it does work great for what it was designed to do - create an amortized schedule of payables or receivables and the transactions associated with such.

As for being stuck in a window - that can be frustrating. The best solution I've found - kill your GP session in Task Manager and log back in.

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Richard Whaley 25,195 on at

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Re: Scheduled Payments

While Harry posted a good scenario where SP does not work and Frank seems to think it works well when the entire payment schedule will be realized, the product has issues in either scenario when amounts are paid off early or need to be refinanced/rescheduled. It is rather inflexible and this is why it is under utilized.

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jjwalker 5 on at

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Re: Scheduled Payments

I've been teaching myself the module and I've verified that the system can handle early payments and appropriately resolve the interest and further payment concerns. What I haven't been able to verify or find a solution to, is when a payment is late or delinquent, can this module recognize this and provide a new plan with updated and current interest?

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Rochelle Mausteller 773 on at

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RE: Scheduled Payments

Jan,

Have you ever found a satisfactory answer as to how to handle late or short payments in the Scheduled Payments Module?

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Community Member on at

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RE: Scheduled Payments

Can I use scheduled payments in the United States?

I've been told it is not an available feature in the US versions

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L Vail 65,271 on at

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RE: Scheduled Payments

YES,

Scheduled payments is available in the US, you'll find it in the Sales Transactions section.

Leslie

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