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Delete Vendor Ledger entry for deleted Posted Purchase Invoice

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Posted on by tl2022

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Hi, I am testing API integration, and I just want to try re-submitting and re-posting the same Purchase Invoice after I deleted it in Posted Purchase Invoices section.

I realized that I couldn't re-post the same invoice because there is still an entry under Vendor Ledger Entries, so I go to there and I want to just remove it. I don't see any "Delete" option available, and when I select "Reverse Transaction" it tells me "You can only reverse entries that were posted from a journal". Attached screenshot of what I see.

Does anyone know what I can do here to get rid of everything related to the invoice?

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Inge M. Bruvik 32,748 Super User 2024 Season 1 on at

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RE: Delete Vendor Ledger entry for deleted Posted Purchase Invoice

You can not delete the vendor ledger entries without breaking the data integrity of your system. If you have posted something that is incorrect you need to post corrections to make it correct.

And you should not post two purchase invoices with the same number even though you deleted the first posted purchase invoice header. That will also create a mess in your transactions.

You can reverse the complete purchase invoice but not parts of it. But reversing does not mean that anything is deleted. It will only post a credit memo linked to the original inoice.
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DAnny3211 9,272 Super User 2024 Season 1 on at

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RE: Delete Vendor Ledger entry for deleted Posted Purchase Invoice

Hi

I don't think it's a good idea to cancel a registered invoice

rather I would create a credit note cancelling the invoice so that the standard flow is triggered, and then resubmit the invoice again

DAniele
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Mohana Yadav 59,194 Super User 2024 Season 2 on at

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RE: Delete Vendor Ledger entry for deleted Posted Purchase Invoice

Why did you use Cancel or correct functions on posted purchase invoices page which is right way of doing.