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Small and medium business | Business Central, N...
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Why BC allow deletion of posted documents

Posted on by 2,437

Hi All

I'm struggling to understand this setting where BC allow the deletion of posted documents. Shouldn't this be automatically set based on the localisation rather than someone going into settings and by mistake enabling it? I know for example  sales and receivables setup can set a date

  • Suggested answer
    YUN ZHU Profile Picture
    YUN ZHU 73,565 Super User 2024 Season 2 on at
    RE: Why BC allow deletion of posted documents

    Hi, Because each country has regulations on the retention period of financial data, such as 5 years. Data older than five years must be deleted for security reasons, of course, the data can continue to be saved in other ways.

    In BC, not only posted documents, but Entries data is also allowed to be deleted.

    More details: https://yzhums.com/15246/

    pastedimage1677818778514v1.png

    pastedimage1677818810288v2.png

    Hope this helps.

    Thanks.

    ZHU

  • Suggested answer
    Ahmed Mohamed Rafik Profile Picture
    Ahmed Mohamed Rafik 3,049 User Group Leader on at
    RE: Why BC allow deletion of posted documents

    This functionality shouldn't be accessible by users as it should be permitted by Security Permission before going live, and also That's why it's already can be activated or deactivated in Sales & Receivable setup.

    If you find this information helpful, Click Yes to verify the answer to share with other community members.

  • Suggested answer
    Manish Prasad Profile Picture
    Manish Prasad 315 on at
    RE: Why BC allow deletion of posted documents

    This feature is actually introduced after much discussion with professionals over the globe. And you are just thinking as an end user side. But If one consultant which is migrating the data from previous version while a implementation, and all the entries are created and posted correctly. But due to one or two transaction which is wrongly entered. Does that consultant really needs to wipe all the data again to make a perfect migrated implementation??

    For their ease of work this function may introduced. And this permission has a setup, so not all can use it. It is can be completely restricted to specific time or person.

    So this feature is also can be utilized as requirements. And we have to use this feature in a correct manner/way.

    If my answer helped you, maybe it can help others. Please verify it, so other users know it worked or helped you.
    Thank you.

  • Suggested answer
    Amit_Sharma Profile Picture
    Amit_Sharma 2,545 on at
    RE: Why BC allow deletion of posted documents

    Hello,

    Which version used. On-prem or SAAS.

    Regards

    Amit Sharma

    www.erpconsultors.com

  • Khan Mohiuddin Profile Picture
    Khan Mohiuddin 5 on at
    RE: Why BC allow deletion of posted documents

    Hello,

    Business Central added this functionalities recently after receiving feedback. This functionalities shouldn't be accessible to all users. That's why it's kept in setup, where non-financial personnel shouldn't have access to it.

    I think this is functionalities helps to play around with data before go live, also if any wrong posting been made by sales people.

  • Suggested answer
    Nitin Verma Profile Picture
    Nitin Verma 21,091 Super User 2024 Season 1 on at
    RE: Why BC allow deletion of posted documents

    Hi,

    Yes, that is the only condition it allows you delete the posted documents.

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