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Hello, I'm new to SL and I have a question on Voucher entry feature. In other A/P applications I used there has always been a field to put a comment for the voucher or a place where to enter a payee account number or a description of the payment. Is there such of thing in SL?
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So you dont use the payee number as invoice number? We have cases where we do. If not then there is the External Ref Nbr on the line items you could use. You could also use the Notes feature.
Neither of these print on checks.
Hope this is what your looking for.
Thanks a lot for all the help. I will be checking on that. I'm trying to become as knowledgeable as possible with this program. I'll get back to you if I have any other question. Again, I appreciate all the help.
Ray
As Rick noted, if you have Customization Manager, then you can add a new field for a "Document Description", and perhaps add a new field for the Vendor "Account Number".
Another option for the Account Number, if you don't have Customization tools, is to utilize the "Salutation" field on the Vendor Address. I have never really seen this field used by clients, so it could be re-purposed for use as the Account Number and then the Crystal Report for the Check Format could be modified to include this field.
If you do indeed have Customization Manager, I would add a User field for the "Document Description" (which could then be added to the Check Format) and you could then either add a field for the Account Number, or modify the Salutation field to change its description to "Account Number".
John
Ray,
SL does not have a standard field for the purpose you described. However, if you have a registration key for Customization Manager you could apply a customization to accomplish this. The AP voucher record has 6 user fields (2 text, 2 date and 2 numeric). You could customize the AP Voucher screen to use on of the text user fields for this purpose. The AP check report, like all reports in SL, is a Crystal Reports defined report and you get a license for Crystal Reports with SL so you could then modify the check report to print this user field. Both the customization of the screen and the modification of the check report are relatively easy to do depending on your knowledge level. Of course, if you did not purchase Customization Manager then this whole suggestion will not work for you.
Hello Rick,
Thanks for your help. I had use "Notes" before and they are very helpful if you want extra info about the vendor or tjhe voucher for your own use. I'll give you an example of what I'm talking about. I have a vendor that needs to have their bank account number on the check remitance. On my previous Accounting software program, every time I entered an invoice or voucher I had a comment field available to enter any additional information I wanted to show on the check remitance like reference number, account number, or any other info I choose. I don't see anything like this on SL.
Ray
The first though is for you to utilize the note field on the voucher entry screen. The note field opens when you click the button with the yellow image that looks like a piece of paper. You can add a note to the batch or to the document or even to the detail (there are 3 such buttons). Notes are free form entry items but you need to know that they do not automatically print on checks or reports. They are great for explaining some sort of unusual entry. When a note exists, the button with the yellow paper image changes to having some lines inside the paper image.
I am not quite sure what you mean by "a payee account number" as to whether you mean the account number you assigned to the vendor or a number they assigned to you and where, if anyplace, you want this number to appear.
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