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Item Number definition vendor wise

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Posted on by sriram

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Please advise on how to define the item number of Same parts from different vendor has different number so how can it be keep as one parts in system ?

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Ludwig Reinhard Microsoft Employee on at

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Hi Sriram GS,

If you want to have a single item but differentiate its usage based on your vendors then there are a couple of options.

In case you are mainly interested in the financial effects, then you can make use of an item findim and a vendor findim to see the financial effects of your item transactions.

In case you are more concerned about stock levels and inventory related investigations then you can think about making use of product dimensions or attributes.

Best regards,

Ludwig

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André Arnaud de Cal... 301,158 Super User 2025 Season 2 on at

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Hi Sriram,

Actually, if it is exactly the same item, you can create one item and use the 'External item descriptions' to store the item number from the vendor. If you now have two separate items, you can only solve your question with reporting. You then need to store some information to link the items.

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sriram 781 on at

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Hi,

I have a item , which will be ordered to 2 different vendors.

How to assign the Vendor No. related to my Item No.

Where to configure this.

For Eg

I have an Item No. A123

For the same item , Vendor ABC has item no as ABC123 and Vendor XYZ has XYZ098

I will be ordering to either or both vendors. I need to have this detail in PO , so that it will be easy for the Vendor to supply the Material

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Ludwig Reinhard Microsoft Employee on at

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Hi Sriram GS,

I believe that a financial dimension "vendor" will help here.

You can define this findim at the vendor level and get it automatically defaulted to your PO and PO lines.

Best regards,

Ludwig

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sriram 781 on at

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hi Ludwig,

Can you please explain me on this , how to configure this Dimension

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Community Member on at

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Hi Sriram,

I agree with André Arnaud de Calavon .

Below is an example of "External item description".

https://community.dynamics.com/ax/b/dynamicserpprosax/posts/displaying-external-item-numbers-on-purchase-orders-in-microsoft-dynamics-ax

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Ludwig Reinhard Microsoft Employee on at

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Hi Sriram,

You setup a new findim

This new findim has to be included in your account structures

The last step is the ensure that all of your vendors have their vendor number setup as default for the vendor findim.

Follow the same principle for your items (item findim, include in account structures, setup as default findim for your items) and then create a new PO.

The item and vendor findims will default into the header and lines and you can subsequently analyze your data in the trial balance, vouchers, management reporter, etc.

Best regards,

Ludwig

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MauricioSaldana on at

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Hi Sriram,

For your specific requirement I think best option is the one mentioned by Andre, using external descriptions will allow you to have a single item with an internal number S001 in my example and then saying that for vendor US_SI_00006 the item number is External Test, you can have a description and also and external item text that can be printed on the PO so your vendor know exactly what item needs to serve you.

go to Product information management > Products > Released products, select the item you want to inform, then go to Purchase tab > Related information > External item description.

Then you need to go to Procurement and sourcing > Setup > Forms > Form setup and do the neceesary setup to print the external item descrition

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Ludwig Reinhard Microsoft Employee on at

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The disadvantage with external item descriptions is that you cannot easily analyze them except by making use of BI tools.

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MauricioSaldana on at

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Hi Ludwig,

Not necessarly, depends on the analysis you want to perform, I mean you still ahve the statistics by item and vendor, you just don't have the vendor code, but that normally is not necessary for internal purposes.

But you are right your approach can provide certain advanatges but by simply answering Sriram question I still think best option is the external description.For other business requirements your option could be better.

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