Dynamics Community Forum Thread Details

PO Process For Accepting Invoices For Full Amount of PO

Hi,

I entered a PO (PO#001222) in Dynamics and the amount was $1,599.49

I posted two invoices to this PO by following this path:

>Transactions > Purchase Order Entry >Actions >Receive and Invoice the PO items

The totals of the two invoices was:

Invoice#1 $ 997.38

Invoice #2 $ 599.86

Total $1,597.24

PO#00122 Total -$1,599.49

Remaining Balance of PO $ 2.35

The PO no longer shows up on the list of PO’s when I follow this path and try to pull it up using the magnifying glass:

>Transactions > Purchase Order Entry

However when I try to see it using the following path it shows me the PO entry and both the entries from the invoices posted against it (please see screenshot below) on the same screen entitled "Purchase Order Processing Document Entry" : Sorry the screenshot is not showing (if someone could tell me how to do this it would be much appreciated) but basically it shows the two transactions above, as well as the PO entry in the amount of $1,599.49, and I have checked off "Open Purchase Orders"

>Inquiry >Purchasing >Purchase Order Documents

As can be seen in the screenshot below, I have checked off “Open Purchase Orders” and the following is displayed:

My questions are:

I thought that the only time a PO will disappear from the list where I access PO’s using the first path (>Transactions > Purchase Order Entry) will only happen when the Total of the PO matches the total of the invoice(s) posted against it.

Can someone tell me how I can pull up this PO again so that I can post this remaining $2.35 which is outstanding against it?

Or is there a way to void one of the invoice entries (the second one for $599.86 as this is entered in a period which I have not yet closed) and enter a new amount that matches the remaining balance of the PO ($599.86 + $2.35)

And lastly, is someone able to tell me why this PO would show up when I follow the second path (>Inquiry >Purchasing >Purchase Order Documents) and check off “Open Purchase Orders” while it does not show up with the rest of the open purchase orders when I follow the first path and use the magnifying glass (>Transactions > Purchase Order Entry)?

Sorry for the long post but I hope this explains my problem well and we are very much thankful and appreciate everyone’s feedback.

Thank-you for reading this post.

Kind regards,

Reed

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