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What is difference between journal number and journal batch number? And how and where journal batch number will be create in Ax?
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This issue has created some confusion, and I realize it is an old post, but probably the best explanation and confirmation that we are indeed discussing different "numbers" :). Thanks!
The Posted transactions by journal report is one place where you can see a cross-reference among: 1) Journal batch number; 2) Journal number; 3) Voucher. Menu path is: General ledger > Inquiries and reports > Ledger reports > Posted transactions by journal. In the parameters, you can query by Journal Batch Number.
In D365FO and the General ledger parameters, there are two related number sequences:
Journal batch number is used before a set of entries is posted.
General Journal Transfer is used as Journal number after a set of entries has been posted.
Due to Legal Entity Overrides and Default Financial Dimension values, there can be differences in the Financial Dimension values between the unposted entries and the posted entries.
When using menu items like 1) Voucher Transactions and 2) Accounting Source Explorer, you will see the General Journal number and the Voucher number. You will not see the Journal Batch Number and I have not been able to add it via standard OOB personalization. Any description put on the Journal Batch Number will be viewable in the posted Journals form but not in Voucher Transactions. Recommended: Use line level descriptions for retrieval via Voucher Transactions inquiry.
Does anyone have any additional and/or better ways to cross-reference between Journal batch number and Journal number?
Hi farnia,
The journal number is inserted automatically from the voucher series set up in the Journal names form. The description from the Journal names form is inserted automatically, but you can overwrite it. The Journal batch number is created automatically from the number sequence set up in the General ledger parameters form, and the description comes from the Journal names form.
Yes Mr. Andre; however the question is still open and can be fetched by community members again. I just wanted to add this info.
Best,
Thanks for your input, Kaled. Have you noticed, you responded on a two year old question?
Hello,
Journal batch number is the number given by the system when creating new Journal, it can be seen from GL module > Setup > Parameters > Number sequence section: then 'Journal batch number' reference.
For journal number field: If you go to GL module > Setup > Parameters > Number sequence section : there you will find several sequences set for different References. There is 1 called 'General journal transfer' which is used when posting a journal to ledger (transfer a trx to ledger).
Check the next value to verify that this the sequence used.
Thank you,
Hi André,
Thank you. I think your are right.
I was working on AX 7 and saw Journal batch number on the report of 'posted transaction by journal' , and the result was grouped by the Journal batch number.
Hi Farnia,
There is a name change from older AX versions on this Journal Batch number and Journal numbers which explains the answers from Ludwig and Sohaib.
In AX2012 you have two separate sequences. The journal batch number is like Ludwig mentioned used when you create new journals (e.g. memo/daily journal or invoice journal).
The Journal numbers is used for the Journalizing (Extended ledger journal). This is used to provide an additional date/time stamp. Have a look at the next page for more information: technet.microsoft.com/.../aa551219.aspx
The journal batch number is required to use journals in AX. The Journal is optional.
Hi farnia,
Journal Batch number refers to the number that you see when you open e.g. the General ledger journals. The same applies for vendor invoice journals, etc. Basically every journal that is setup and used by one of your users automatically gets this Journal Batch number assigned.
In which context did you use the term "Journal number"? Often Journal Batch number and Journal number are used synomym. If you open e.g. the voucher inquiry form in GL you will find a field that allows you selecting the "Journal number". This number refers actually to the Journal Batch number and probably the Name of the Label is not absolutely perfect.
Hope this helps,
Ludwig
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