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Microsoft Dynamics GP (Archived)

Project Accounting separating returns and invoices in cycle biller

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Posted on by Linda Brock 2,990

Hi,

My client has this Project Accounting question.

********************

Situation:  On occasion, Phoenix will run the cycle biller and we will have a credit transaction that combines with a new charge, creating only one transaction.

 

Example:  A return on the project for $3,000 and a new invoice for $1,400.  The cycle biller will result in an unapplied credit on the client for $,1600.  The $1,400 invoice does not exist.

 

 Our question:    Is there a way to set up a separate cycle biller that only bills the Returns?  We could run this at the end of the day and run the daily cycle biller each morning.  This would create a separate transaction for the Return and the Invoice.

 

We would be open to any other suggestions….we have such a large volume of transactions, I don’t think the manual approach is feasible.

 

*******************

Thanks,

Linda

 

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  • Linda Brock Profile Picture
    Linda Brock 2,990 on at
    RE: Project Accounting separating returns and invoices in cycle biller

    Thanks Isaac.

  • Verified answer
    Isaac Olson Profile Picture
    Isaac Olson on at
    RE: Project Accounting separating returns and invoices in cycle biller

    Hi Linda, 

    Our Cycle Billing Maintenance window would have options for transactions types such as Timesheets, Equipment Logs, Misc Logs, Purchase Material... etc, but a Return would not be of those options as we are returning against a budget type on that list.  (Project>>Cards>>Billing Cycle)

    You could potentially run the Cycle Billings in the morning, then tell users that if they have any returns key them right away.  Then run cycle biller again so that it will only process the returns.  Another option would be to have the user manually bill returns right after they post them.  Basically make the billing part of your return process.  Enter the return, go to (Project>>Transactions>>Billing Entry) and mark it to bill on its own.  That would be one way to kind of separate those out. 

    The last thing that I can think of would be to create a SmartList for unbilled returns, so that the user knows when there is one to not include it and bill it separate or unmark it.  This way is manual but the user would know that they don't need to worry about checking unless the return shows up on the list.

    I hope this helps, and if there are any other ideas from the community who have customers in a similar situation, please feel free to chime in. 

    You could enter this as a product suggestion as well. 

    https://ideas.dynamics.com/ideas/

    Thanks!

    Isaac Olson 

    Microsoft Support

  • Linda Brock Profile Picture
    Linda Brock 2,990 on at
    RE: Project Accounting separating returns and invoices in cycle biller

    anyone?

  • Linda Brock Profile Picture
    Linda Brock 2,990 on at
    RE: Project Accounting separating returns and invoices in cycle biller

    Hi,

    Does anyone have any thoughts on this?

    Thanks

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