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Gen Journal template No Series vs Posting No Series

Posted on by 17
Hi
Why do we have options for both no series on template and batches but out of the box only filles No Series Only? When it comes to other documents (invoice) you have enter both and here u can leave posting no series blank. What are the use case for :
1. Enter posting no series on Jnl Template
2. Enter Posting no series on Jnl batch
3.Only Enter posting no series on batch 
 
 
  • Suggested answer
    Gen Journal template No Series vs Posting No Series
    Hello @Anita3184,
     
    1. When you define Posting No. Series on General Journal Templates, every batch that you create for that template will have automatically populated Posting No. Series that you defined.
     
    2. After you post the gen. journal batch that has defined Posting No. Series, the document number in the General Ledger Entry table will have the next posting no. from posting no. series on the general journal batch.
     
    3. And that is the difference between invoices and general journals. The general journal can have only No. series defined, and after posting a journal without Posting No. Series defined, then document no. in the general ledger will have the same no. as no. series in the general journal before posting the document.
     
     
    For Gen Journals
    No. Series Posting No. Series Result
    Blank Blank Document numbers must be manually entered in the journal lines and the same manual number will be assigned to all ledger entries after you have posted the journal batch. This is used, for example, with temporary journal postings that are not important to track.
    Filled in Blank Document numbers are filled in automatically in the journal lines and the same number will be assigned to all ledger entries after you have posted the journal batch.
    Blank Filled in Document numbers must be manually entered in the journal lines. When the journal batch is posted, document numbers from the indicated number series will be assigned to all ledger entries.
    Filled in Filled in The fields are filled in with a different number series. Document numbers are filled in automatically in the journal lines. When the journal batch is posted, the document number will be replaced by the next number from the posting number series and assigned to all ledger entries. This is used, for example, with important journal postings that must be traceable.
     
    Greetings

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