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Why "Invoiced Quantity" is updated when I post the item journal records

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Posted on by JC-30041252-0

Hi all,

I use Item Journals to do a Positive Adjmt. to establish the Item's initial inventory quantity. So far so good. But there is something wrong with "Invoice Quantity". Let me use the following screen dump to explain.

1. After I post the Item Journals to set the item's initial inventory quantity, I can see the "Quantity on Hand" at the Item Card is updated as shown below.

2. When I drill down on the Quantity to see the breakdown, I noticed the field "Invoice Quantity" is also being set with the same Quantity.

I am baffled. All the items are not released to any Sales Order, and Purchase Order. I just populate the initial quantity and I didn't issue any invoice to any customer. Why is "Invoice Quantity" is populated?

Please enlighten me.

Thanks

Jamie

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Dynamics 365 Business Central

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Yi Yong 2,557 Super User 2025 Season 2 on at

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Hello,

The caption may be a little misleading but this is the system behaviour.

Basically negative/positive adjustment entries are posted with actual cost and there is no unexpected cost in them, so the 'Invoiced Quantity' will be auto populated as the quantity.

'Invoiced Quantity' in Item Ledger Entries represent how many of the item's quantities have been posted from expected cost to actual cost.

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Ahmad Subhani 585 on at

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Let me Explain the Scenario: [Also Run it by yourself to check the effect in the system]

- Quantity

- Invoiced Quantity

Scenario 1 ]

Create a Purchase Order and post the Receipt only for that [No Invoicing] [Taking 5 Quantity for Example]

After that in Item ledger entry you will see

- Quantity - 5

- Invoiced Quantity - 0

After that go and Invoice that Purchase Order against which you created Receipt and after that check the effect in Item Ledger Entry
- Quantity - 5

- Invoiced Quantity - 5

Scenario 2 ]

Posting a Positive Adjustment through Item Journal

We enter the Cost in the Item Journal Line and Post so the system treat it as equal to invoice part explained in Scenario 1.

- Quantity - 5

- Invoiced Quantity - 5

Mark the Answer as Verified if this is Helpful.

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Ramesh Kumar 7,527 Super User 2025 Season 2 on at

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This is expected behavior and correct from a financial and costing perspective. You did not issue a sales invoice — and that’s fine. But from the inventory costing engine, the item is already financially acquired, hence it’s considered invoiced. Its think when you doing adjustment you already paid and invoiced to vendor.

Thanks, Ramesh

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Jeffrey Bulanadi 8,760 on at

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Hi Jamie

When you use the Item Journal to do a Positive Adjustment, BC creates an Item Ledger Entry and automatically sets the quantity as "Invoiced." Even though there's no sales or purchase document, here’s why this happens:

How Business Central interprets it

Manual adjustments are treated as finalized stock movements

Since there's no expected invoice from a vendor, the system assumes the cost has already been handled

This triggers the Invoiced Quantity field to match the Quantity—it’s flagged as fully costed and ready for valuation

System logic behind it

Business Central uses this approach to avoid leaving the item in a “pending costing” state

It helps ensure inventory valuation and costing reports remain consistent

This is by design, and it doesn’t affect your ability to sell, ship, or track the item

Here’s an example of how a Positive Adjustment looks and why the invoiced quantity is populated automatically: Dynamics 365 Lab – Inventory Adjustment

If you find this helpful, feel free to mark this as the suggested or verified answer.

Cheers
Jeffrey

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Andrés Arias 4,190 Super User 2025 Season 2 on at

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Hello,

Basically, the business central standard complete those fields because this journal entry is valuated and posted, so it counts as “invoiced” in the BC cost flow. It just means the value of that inventory has been recognized in the system.

I hope I can help.

Regards,

Andres

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Mansi Soni 8,907 Super User 2025 Season 2 on at

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Hello @JC-30041252-0,

In Business Central, when you post a Positive Adjustment using the Item Journal, the system treats it as both a physical and financial update - meaning the quantity is considered invoiced because it's fully posted with cost and inventory value. The Invoice Quantity field reflects financially posted inventory, not necessarily sales or purchase invoicing. So even though no sales or purchase invoice is involved, the system marks the inventory as invoiced since it was brought in directly with a fully posted adjustment. This is standard behavior and not an error.

Hope this answer will help you!

Regards,
Mansi Soni

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RockwithNav 8,625 Super User 2025 Season 2 on at

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When you post item journal entries (like adding opening stock), the "Invoiced Quantity" gets updated because there’s no purchase order or invoice linked to it. Business Central assumes the items are already owned and paid for, so it updates the records to keep your inventory and accounts accurate.

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YUN ZHU 95,548 Super User 2025 Season 2 on at

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Hi, Hopefully the following discussion can give you some hints as well.

https://www.dynamicsuser.net/t/invoiced-quantity/20369

https://www.dynamicsuser.net/t/when-the-invoiced-quantity-of-ile-gets-updated/39088

Thanks.

ZHU

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