Voiding an Open Invoice

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If an invoice is OPEN and its posting date is Aug14 can I void it in Mar15 without causing a discrepancy between the GL and the AP Trial Balance? Year 2014 is not closed yet. Thank you.

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soma 24,410 on at

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Yes. You can void it on Mar15.

Note: The reversing GL and AP TB will affect based on the voiding posting date. Otherwise it is still showing as normal entry.

Hope this helps!!!

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Community Member on at

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Hi Somakarpagamoorthy, thank you very much for your prompt reply. Do I need to change the invoice date? I am trying to void it with invoice date Aug14 and voiding date Mar15 but it doesn't let me do it and it says the period is closed (Mar15 is open but Aug14 is closed). Or do I need to open Aug14 period? Please advise the best option that will not create a discrepancy between the GL and the AP Trial balance. Thanks a lot.

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Bill Campbell 12 on at

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Lina, one of the challenges of dates is that if your dates are not alignment, and if you go back to a historical report - that invoice - you know is voided, will show up as OPEN until the VOIDING date is met.

As to the period open and close - is you are voiding any transaction - the period in which it is created must be open to allow the details to be entered into the system.

Caution again to watch dates - make a quick backup if you are not sure - good luck and hope this helps.

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Hi Bill,

Thank you very much for your reply.

Unfortunately I voided the invoice before your reply. My action caused a discrepancy between the GL and the AP TB. What should I do now to resolve it?

Thanks a lot.

Lina

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soma 24,410 on at

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Check whether the voided GL entry is posted in financial module or not. If not, post the voided GL and check again.

Hope this helps!!!

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soma 24,410 on at

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Also verify the GL and AP TB as of date. If you run these reports with as of voided date or over the date it should match, otherwise it won't.

Please verify the date and check again.

Hope this helps!!!

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Community Member on at

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Hi Somakarpagamoorthy, the GL is showing $2,721,484.07 and the AP TB is showing $2,721,344.47. The difference is $139.60, which is exactly the voided invoice. Does this mean the voided GL entry has NOT been posted in the financial module? If this is the case how can I post the voided GL? Sorry for all the questions! Thanks a lot!

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soma 24,410 on at

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Go to Transactions-->Financial-->Batches and check if any batch ( with amount of $279.2 dr+cr) available or not. If there post it from and check the report again.

Hope this helps!!!

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Community Member on at

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Unfortunately there is no outstanding batch to be posted:-( Any other suggestions? Thanks a lot!

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soma 24,410 on at

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Which date you are using for GL and AP TB report?

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