Invoice and Posted Invoice

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Posted on by SL_GP_BC_123

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In working with both Receivables and Payables, BC uses in the AP example a "Purchase Invoice" and "Posted Purchase Invoice". The same applies in receivables except it is a "Sales Invoice" and "Posted Sales Invoice".

That said, I see both have their own separate number series or numbering scheme. What is the purpose of the separate numbering schemes? In my experience with other systems an invoice number typically follows through as the same number once posted. Please advise.

Look forward to a response.

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Dynamics 365 Business Central

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Valentin Castravet 31,495 Super User 2025 Season 2 on at

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If you'd like, you can set up the system so that unposted and posted invoices share the same number. This can be done by assigning the same number series to both invoices and posted invoices. Currently, if you check the Sales & Receivables Setup page and the Purchases & Payables Setup page, you'll see that invoices and posted invoices have different number series.

The reason you might prefer different numbers is that if you use the same number series, when an unposted invoice is deleted, the system automatically creates a blank posted invoice with that number to reserve it. By using separate numbers, this doesn't happen. Additionally, some companies use both orders and invoices to post invoices, making it more practical for orders and invoices to have separate numbers from posted invoices. Ultimately, it's a matter of preference, and the system can accommodate either setup.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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