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Afternoon All,
One of my clients has a few purchase orders that he cannot delete or archive out of the Purchase order list, due to the fact that they have received the qty on but cannot invoice. The reason why they cannot invoice because the only other line on the order is for the line type of G/L code and you cannot assign the charge out item to that as it isn't a item line type. So I have tried to create an additional line of g/l code not to assign the charge out item but to received and invoice those 2 lines in order to archive the purchase order. But again I get the same message, you must assign item charge if you want to invoice it.
Does anyone know of any workarounds just so we can clear these particular purchase orders from the order list?
Any help gratefully received.
Kind regards,
Kelly
Thank you Kim for your reply, I could add additional charge out item using negative & then tried to assign the original item charge line & the negative one to the original posted purchase receipt but it didn't come up on the list at all, even after doing a search for that reference number. So did what Zhu suggested and Undo receipt from the posted purchase receipt and then I was able to delete the purchase order. Then created a new purchase invoice.
The issue is that you don't have a GL line that is causing the problem, you have an item charge line that is not assigned.
Either way, you just want to get rid of the POs.
So enter another item charge line for same qty but negative amount. Apply the original item charge line and the negative item charge line to the same Purchase Receipt.
Receive and Invoice both lines at the same time, this should create a zero invoice to the vendor and complete the lines so that either the system closes the PO automatically or so you can run the Delete Invoiced Purchase Orders batch job.
Any screenshots of the error message? This sounds a little strange.
Generally, you can use the Undo function in Posted Purchase Receipt to cancel an item line that has been received but not invoiced.
But if it is a GL line, as far as I know, this method cannot be used. You need to post the invoice normally and then use the Cancel function to cancel it all.
Hope this helps.
Thanks.
ZHU
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