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Dynamics 365 Community / Forums / Microsoft Dynamics SL (Archived) / Employee advance made ...
Microsoft Dynamics SL (Archived)

Employee advance made in time and expense and repayment made through payroll

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Posted on by Community Member

I advanced an employee through and expense report in the time and expense module. When the employee too travel, less than the advance amount was used. I then took the remainder of the advance through their paycheck. The advance repayment went to the correct GL account, however, on the expense report entry screen it still shows an advance balance for the employee. How do I clear that so it does not show that the employee still has an advance balance to be used?

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  • Suggested answer
    Mark E Profile Picture
    Mark E 6,451 on at

    You'll need to issue an Advance Repayment in Time & Expense, then reverse the entry made for the repayment from your Payroll.  You don't mention if T&E module is integrated with AP, or if you are using the PR module, or if your Payroll entry was simply a Journal Entry.

    If either module integration exists, you'll have to consider the additional steps necessary to account for those scenarios.

  • Community Member Profile Picture
    Community Member on at

    T&E is integrated with AP, we are using the payroll module. The repayment was taken out of his wages through his paycheck. We don't expect him to have expenses in T&E for a long while which is why we needed to take it out of his paycheck. But I would still like to clear it on the T&E side. Not sure how to do that.

  • Suggested answer
    Mark E Profile Picture
    Mark E 6,451 on at

    You can issue the Advance Repayment in T&E module, but first uncheck the AP Integration so that it does not create an AP Entry.  When done, re-enable the AP integration.

  • Community Member Profile Picture
    Community Member on at

    Can you please explain how to issue the advance repayment in the T&E module without it hitting a GL account? Is it done through the travel and expense report entry or somewhere else?

  • Suggested answer
    Mark E Profile Picture
    Mark E 6,451 on at

    It will still hit the GL, but then you can reverse the entry with a GL Journal Transaction.

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