To avoid using manual GL entries and to implement 3-way matching, we have begun using the PO module to process payables and to accrue for utilities at month-end. To recognize the expense, we determine the amount that should be accrued, and then Receive (but not invoice) the PO Items – this hits the expense account and a temp A/P account. When the invoice comes in the following month, we then Invoice the PO Items, which moves the balance from the temp account to Accounts Payable. The problem is that we do not communicate the PO# to the vendor, as we only use this system for our own purposes. Actually identifying a utility that that has been accrued for is easy to miss - we end up creating a separate PO for something that we really should be invoicing against an already created PO. Is there any way to flag a PO that has been received but not invoiced when entering a new PO under the same vendor? Essentially we need a way to flag POs with status "Received" when creating a PO for the same vendor. Our current process for this is to print out a list of Received POs, and match every utility invoice that comes in against the list to make sure we didn't accrue for it. As we have nearly 100 branches and are still growing, the process is becoming more tedious and time consuming. Thanks.
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