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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / GL Recurring Entries
Microsoft Dynamics GP (Archived)

GL Recurring Entries

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Posted on by Rosemary 10

Good day All

Just a couple of questions, our new Financial Year has started and we have quite a few recurring batches in the GL. Some of the batches have approximately 50+ entries, is there an 'easy' way to recreate these? 

Can recurring entries be used for the AP as well AR? In the AP telephone bills need to be costed as per department. I have read where a check cannot be generated from a recurring batch, I have also tested this and it did not work out. I am hoping someone may more insight.

In the AR we may have staff deductions, can we use this for cash receipts?

Regards,

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  • MattPaulen Profile Picture
    MattPaulen 6,912 on at

    Were the recurring entries set for only a limited use?  Typically a recurring batch wouldn't end and can cross over years.

    And yes, recurring entries can be used in both AP and AR.

  • Rosemary Profile Picture
    Rosemary 10 on at

    It was set up for the fiscal year, 12 months. Every month when an entry is posted the times posted would be reduced by 1.

    With our new financial year could the recurring batches have remained?

    The accountant had some challenges with this last financial year and I think he would have recreated it with the times to post 12 and clear recurring amounts was not ticked.

  • MattPaulen Profile Picture
    MattPaulen 6,912 on at

    If you keep the Recurring Posting field as 0, it will keep the batch open indefinitely.

  • Rosemary Profile Picture
    Rosemary 10 on at

    Ok great, what about the 'clear recurring amounts'?

  • Rosemary Profile Picture
    Rosemary 10 on at

    Also, in AP, what type of batch can be created as recurring?

  • MattPaulen Profile Picture
    MattPaulen 6,912 on at

    That just means that when the batch is posted, it will set the debits and credits to $0.00.  If unchecked, it would keep the same dollar amounts as when it was last posted.

  • MattPaulen Profile Picture
    MattPaulen 6,912 on at

    In AP it's just Payables Trx Entry.  The option is greyed out for Manual Payments and Computer Checks.

  • Rosemary Profile Picture
    Rosemary 10 on at

    What the accountant is saying is that when it is a new financial year a message comes up that it can't post to a historical period.

    That's why he had recreated them with a times posted amount.

  • MattPaulen Profile Picture
    MattPaulen 6,912 on at

    I'm not sure why that would be.  I just tested it in Fabrikam and it will roll in to the next year (even without the next year being created).  The only thing I could think of is if the periods are closed, then it wouldn't let you post.

  • Rosemary Profile Picture
    Rosemary 10 on at

    I will check with him again because he did not allow me to view the message.

    With the AP Transaction Entry as a recurring batch, I entered the telephone bill as a recurring batch, but how is a check payment generated from that.

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