Dynamics Community Forum Thread Details

PO with 1 Line item Has been Invoiced with 2 Invoices

Hi, this is a revised version of an earlier post. I have added a little more detail in an effort to be more concise with what it is that we are asking.

We are hoping someone can help us with the following:

I created a PO in MS Dynamics 10.0 and now the vendor (Dell) has sent us two invoices for the open PO.

I followed the following path to post the 2 invoices against the PO:

>Transactions >Purchasing >Purchase Order Entry

Once I navigated through the above I arrived at the “Purchase Order Entry” screen and here I choose (from the “Actions” drop down menu) “Receive and Invoice the PO items”.

From here I ended up in the “Select Purchase Order Items” screen, here I clicked on “Receive” and this took me to the “Receivings Transaction Entry” screen and finally, here I clicked on “Distributions” and I tried to adjust the Journal Entry so that it matched the first invoice but it would not let me change it.

My plan was to enter the amount of each invoice seperately so that I could make 2 entries; one for each invoice. Together they add up to what the PO amount is however the PO only has one line item. In other words the PO was created to purchase $5634.60 worth of inventory but this balance is made up of 2 different items (A Laptop and a Network card from DELL). The laptop is $5524.60 and the Network Card is $100.

DELL invoiced the Laptop and the network card with 2 seperate invoices but we have only one line item on the PO for both of these items. Is there a way to accept/post 2 invoices to this one line item without adding another line item.

Can someone please tell us how I can enter these two invoices against this PO which has just one line item? Or in other words, without adding another line item on the PO. Again, the two invoices added together add-up to the one line item in the PO.

Thank-you all for taking the time to read this post. I hope I have done a better job, this time, explaining what it is we are trying to accomplish.

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