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Microsoft Dynamics 365 | Integration, Dataverse...
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dynamics to create 2 folders

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Posted on by 340

Hello, 

Is there a way to integrate dynamics to create two local or share point folders with the caption name ? 

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  • Community Member Profile Picture
    on at

    If you are using online dynamics, you can use Flow to create sharepoint folders easily. You can't create local folders., CRM is a web application that doesn't write to your local hard disk.

  • Johnseito Profile Picture
    340 on at

    Thank you for your answer can you show me with some examples on how to create Sharepoint folders, the one you had just describe ?

  • Community Member Profile Picture
    on at

    Now I don't know your exact requirements and what triggers the creation of those folders but below you can see an example of creating two sharepoint folders when an account gets created in Dynamics.

    1) Navigate to the Flow section in the PowerApps Maker Portal

    pastedimage1571262151157v1.png

    2) Create an empty automated Empty Flow

    pastedimage1571262265310v2.png

    3) Give it a name and select the proper trigger

    pastedimage1571262347761v3.png

    4) Select your org and the account entity

    pastedimage1571262402826v4.png

    5) Add a new action to create a SP folder (this assumes that you already have a SP folder and you have permission to create folders in SP). I'm currently a system admin in both Dynamics and SP.

    pastedimage1571262481551v5.png

    6) Put in your site url, and the folder name with its path. I named the first folder "Folder 1" But of course you can have the name dynamic (for example the Account Name plus some post/prefix)

    pastedimage1571262789188v8.png

    You can see that the first folder got created where  I told Flow to create it

    pastedimage1571262774121v7.png

    To show the ability of having the account name in the folder name, I can add another action in Flow to create the second folder but this time the settings are like this:pastedimage1571263083475v1.png

    And now you can see another folder created after creating an account in Dynamics with the account name being the folder name plus "2". My account name is "test"

    pastedimage1571262982610v10.png

    Now, I don't know you exact needs, but I just wanted to show you that you have access to do the core SP functionality from within Flow and without any coding.

  • Johnseito Profile Picture
    340 on at

    Thanks for your pictures but I am new to dynamics 365. I don’t know where is

    “—-PowerApps Maker Portal—“ or how to navigate to it ?

  • Community Member Profile Picture
    on at

    I actually showed the url in the first image. It is make.powerapps.com

  • Johnseito Profile Picture
    340 on at

    I see that url, but I don’t know what to put after that. How do I navigate to it without the url though ?

  • Johnseito Profile Picture
    340 on at

    Ok I see that I can get to flow now but I wonder how is that related to my CRM though.

  • Johnseito Profile Picture
    340 on at

    Which entity is that when the folder is created with the name of caption name. And the folder is created when you click into the job and you click on the drop down arrow and click on document ?

  • Johnseito Profile Picture
    340 on at

    What do I put for site address, list or library, and folder path ?

    I know is site address is the Sharepoint site, I don’t know where or how to find this out, and list or Library and path of folder.

  • Community Member Profile Picture
    on at

    OK, since you are new to this, I recommend going through this article to setup sharepoint and understand the moving pieces

    docs.microsoft.com/.../set-up-dynamics-365-online-to-use-sharepoint-online

    After you have done the above, then you can create the Flow. Now, when you say caption, what do you mean by that? there is no entity called caption in Dynamics, can you tell me in a bit more detail what are you trying to achieve exactly?

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