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the invoice rcvd from the vendor will include additional charges such as freight in the case of three way matching how can I add those charges to the invoice and match to PO?
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If you are using miscellaneous charges for registering those costs, you have to add them on the PO first. You can also use service items or purchase categories; then you can add the charges as service item or category directly on the invoice as additional line.
Hi Andre,
Thank you for your prompt reply.
I like to explore option two from your approach.
So you are saying to create a procurement category or non stock product and on the vender invoice that is tied to the PO add a new line to include those charges and the system will not block me from posting due to the three way matching? If not can you walk me through the steps?
Hi Georgek,
What you can investigate in addition is the charges matching functionality.
There is an AP parameter available in the invoice validation section and it might be worth testing for your scenario.
Best regards,
Ludwig
Hi Ludwig,
It seems that charge code will address my scenario however on the invoice it seems the only way to add charges is to manually add the charge per line item. I am not able to add charges on the header only lines which is not convenient. or am I missing something?
Hi Georek,
You can charges at the header level but need to distribute them to your lines before you can post them.
Hi Ludwig, where can I find charges on the invoice header?
I meant the following form/button
Hi Ludwig, these charges you mentioned are on the PO header which will require reconfirming the PO. Typically we use Vendor invoice and this where I don't see charges option on the header. I can only add charges to the lines
You are right.
Once you have recorded the charges you would have to allocate them to the lines.
There are different ways (selection options) how this can be done.
Wouldn't that be sufficient?
How does your requirement differ from this standard feature?
Hi Ludwig, let me walk you through the scenario:
1. PO confirmed without charges (charges are unknown at the time of PO issuing). Three way match enabled.
2. Rcv the PO for the ordered qty
3. invoice rcvd however the invoice include charges. knowing that this invoice could be several POs.
I want to be able to add charges at the invoice level. $20 charges for Freight and Msc charges
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