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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Checkbook and G/L acco...
Microsoft Dynamics GP (Archived)

Checkbook and G/L account mismatch on posed checks.

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Posted on by Community Member

We had a situation where twocheck batches last month posted to a G/L cash accoun that do not match the account the checks were drawn on. There was a batch between the two incorrect batches that did post correctly, so it does not appear that it was a settings issue.

 

We have accounts payable person. Is it possible she is doing something to cause this to occur? These are very large batches and all of the thousands of entries are wrog, so it is highly unlikely that anyone manually changed hese prior to posting.

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  • Tristan Clores Profile Picture
    Tristan Clores 2,812 on at
    RE: Checkbook and G/L account mismatch on posed checks.

    Hi,

    Are the Posting Accounts set up properly?  if it is not user intervention (on changing the accounts prior to posting) then it is possibly the accounts' setup.

    You can either void these transactions and then re-enter them OR just enter an journal entry and post the amounts to the correct GL accounts.

    Please let me know if you have further questions regarding this.

  • Community Member Profile Picture
    Community Member on at
    RE: Checkbook and G/L account mismatch on posed checks.

    We don't have a default posting account for Cash setup under the posting accounts. We do have accounts setup for each checkbook, and we have two sepeare instances of atches that posted to a cash account different han what is setup in the checkbook. There was a batch hat posted fine beween the two bad batches.

    I am trying o figure out if his could occur if the user changed heir mind about the checbook mid-process. Is there any way that these would get out of synch. We have a hard close process, so even though this can be fixed, we really can't have this happening, because we have major issues changing anyhing afer he close. We never had his happen before.

  • Tristan Clores Profile Picture
    Tristan Clores 2,812 on at
    RE: Checkbook and G/L account mismatch on posed checks.

    Hi,

    Have you checked in the Customer Account Maintenance window if there is a specified cash account?  Same goes for the Class ID?

    Let me know how this goes.

  • Community Member Profile Picture
    Community Member on at
    RE: Checkbook and G/L account mismatch on posed checks.

    The checks are written to vendors. and neither the vendor records or vendor classid store a value for cash. The checkbook does thaough, and my question is how are the checkbook and the general ledger gerring out of synch. I would think that if the user is able to change the checkbook, it should force an update of the gl code, or else the change in checkbook should not be allowed. I can't see any reason why anyone would want these to be out of synch.

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