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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / Reversing Purchase Order
Microsoft Dynamics AX (Archived)

Reversing Purchase Order

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Posted on by neethukbabu 6

Hi All,

How to reverse a Purchase Order (PO) with same amount in ax 2012?

I will explain in detail. One of our users invoiced one wrong PO. By mistake, she has put wrong Item Number, say item1 instead of item2(Orginal Item).

item1 has unit price of 4.5 and item2 has unit price of 130.  But she put 130 unit price for item1 (In real scenario, only item number is wrong, other all details such as amount..etc.. all correct).Once she identify the error she reversed the same PO with negative quantities. But when we reversing, system will take item's cost price instead of purchase price that we are providing in the PO Lines. In effect, that balance is showing in our accounts (Trial Balance). Is there any way to reverse PO with same amount?

It would be great if somebody can help me.

Regards,

Work

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  • Verified answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Reversing Purchase Order in ax 2012

    Hi workkb,

    You can actually reverse a PO with the same cost value by making use of the marking functionality, which will prevent that the current cost price is taken for the reversal.

    In your case a reversal - with a wrong cost price - has already been recorded.

    This means that you have to correct this reversal first by posting a positive amount with the same cost price used.

    Thereafter, you can post a correction for your original PO by entering a negative quantity and by making use of the marking feature.

    Please test this in a demo environment first, as there have already been 'tests' for this correction and making more errors would make things more difficult to trace.

    Best regards,

    Ludwig

  • neethukbabu Profile Picture
    neethukbabu 6 on at
    RE: Reversing Purchase Order

    Hi Ludwig,

    Thank you so much for your quick response.

    I will post the positive amount. but i am not aware of marking functionality. Could you please explain its working?how to do it?

    Regards,

    Work

  • Verified answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Reversing Purchase Order

    Hi workkb,

    If you open the PO and there the PO lines, try to identify the inventory button and there the marking option. This opens a new form that allows you marking transaction with previous inventory Transactions.

    You can find some additional information for example on TechNet

    technet.microsoft.com/.../aa571161.aspx

    Best regards,

    Ludwig

  • neethukbabu Profile Picture
    neethukbabu 6 on at
    RE: Reversing Purchase Order

    Hi Ludwig,

    Thank you so much.

    marking Functionality is new for me..Thanks a lot.

    Regards,

    Work

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