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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Purchase transaction f...
Microsoft Dynamics GP (Archived)

Purchase transaction for Project Accounting is not showing in GL

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Posted on by Alaa Ramadan 4,130

Hi,

I'm sure I'm missing something in this process

I Create new project in PA, setup all cost categories related to, they all time & material types, the Project setup as N/B (no billing) it's just for internal project cost tracking.  

Then I created a purchase order, entered all line details (Non inventory items), assigned to the project

Then received the PO.

Now I can see the Receiving transaction entry in the Project detail in PA

But how about the GL, Is not it supposed to show the receipt distribution as GL entry in the GL module?!

Do I need to process any posting from PA to go through GL?

Any help greatly appreciated!

  

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  • Suggested answer
    babubaskaran@outlook.com Profile Picture
    babubaskaran@outloo... 12 on at

    Hi Alaa,

    Have you issued the item to the project using the following window.

    Project > Transactions > Inventory Transfer

  • Alaa Ramadan Profile Picture
    Alaa Ramadan 4,130 on at

    Thanks for your reply, Not really, I issued the items through the POP module

    also I set up the project not use inventory items

  • Suggested answer
    babubaskaran@outlook.com Profile Picture
    babubaskaran@outloo... 12 on at

    Hi Alaa

    When you receive non inventory of project accounting in GL debit WIP cr accrual or payable.  Can you check that.

  • Alaa Ramadan Profile Picture
    Alaa Ramadan 4,130 on at

    The distribution type as shown in the receiving transaction:

    Debit is COGS, Credit is Accrued

    Thank you,

  • Suggested answer
    babubaskaran@outlook.com Profile Picture
    babubaskaran@outloo... 12 on at

    Hi Alaa,

    yes this is depend on the cost category account setup of PA.

  • Alaa Ramadan Profile Picture
    Alaa Ramadan 4,130 on at

    Hi Babu,

    Not sure if this would make any difference, but the way I setup is to use default accounts from the project level

    I have not specified any accounts on the cost category level

    Thanks,

  • babubaskaran@outlook.com Profile Picture
    babubaskaran@outloo... 12 on at

    Hi Alaa,

    If there is not account setup on project level it will populate from default posting accounts.  But are you happy with the account populated to COGS and accrual account from the receiving transactions.

  • Alaa Ramadan Profile Picture
    Alaa Ramadan 4,130 on at

    Hi Babu,

    Regardless of what GL account I will be using, My main issue is the following:

    When a standard PO receipt generated in POP and posted, a new corresponding GL entry created in the GL module

    Now when I use the same process but with PA Project, nothing created in the GL module

    What I am missing? is there anything need to be done in the PA level to allow pushing this transactions to appear in GL?

  • Suggested answer
    Alaa Ramadan Profile Picture
    Alaa Ramadan 4,130 on at

    You can discard that issue, I believe I found what causing it,

    There is an option in the payable setup related to project accounting to allow/disallow transaction to be posted into payable management

    The checkbox is unchecked by default

    I checked it and tried again and now all set

    Thank you,

  • Suggested answer
    babubaskaran@outlook.com Profile Picture
    babubaskaran@outloo... 12 on at

    Hi Alaa,

    sorry i didnt understand the question fully, yes you are right you can do posting setup to payables at purchase order processing-project for project accounts.

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