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Microsoft Dynamics GP (Archived)

Changing Distribution in Purchasing Dynamics GP

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Posted on by Janelle Bartholomew... 42

Good Day,

I am relatively new to Dynamics GP and I have many questions.  My most pressing question relates to the ability to change distribution for items which are non-inventory but were purchased through a purchase order.  Can I make the change while receipting or booking shipment/Invoice?  

When I attempt to make this change I get an error message stating I cannot change the Purchase Account (something to that effect).  I need to make the change at another level.

How do I achieve the following:

Change my expense distribution for purchases that are not inventory

If a user uses an inventory code in error be able to change the distribution and not affect the inventory code.

Do you guys have any solution for this problem or situation?

Thanks

Janelle 

*This post is locked for comments

  • Janelle Bartholomew-Miller Profile Picture
    Janelle Bartholomew... 42 on at
    RE: Changing Distribution in Purchasing Dynamics GP

    Thanks for your response.  If the receipt was posted to the General Ledger can the change be made there before posting the batch to the General Ledger?  If inventory was affected can that same change be made in that same screen as well.  

  • Verified answer
    Tim W Profile Picture
    Tim W 2,925 on at
    RE: Changing Distribution in Purchasing Dynamics GP

    Sounds like you have selected / created a receipt then are trying to change the purchases account from the distribution window.  

    If that's the case the way to do this is close distribution window, highlight (get focus on) the line in question (in the receipt window) and then press the blue arrow above the scrolling window to open the line detail window.  Here you should see the incorrect account as the purchasing account and can update it to something else.  GP will then ask you to re-create distributions (desired) and when you close window and check distributions it should be corrected.

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