Voiding or Deleting Bank Deposits

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Posted on by Rita Wong

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Hi,

I hope someone can help - we're using G.P V9. There's been 2 deposits that have been sitting in my bank outstanding report from 2008 and 2009.

I just want to delete or void these deposits as they are old and were mistakes - plus the year has been closed.

If I void the transaction in the Bank Deposit module today, will voiding the transaction affect the historical transaction? The only date that shows up in the bank deposit module is the 'deposit date'....I want to be able to void or delete the transaction with no affect to the historical years as obviously the years are now closed. If I change the deposit date, is that really the void date?

I'm very paranoid with the dates in G.P. ...How can I be sure that if I void or delete the transaction there's no effect?

Rita

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Richard Wheeler 75,730 on at

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RE: Voiding or Deleting Bank Deposits

Then simply enter a ledger entry to match the transactions.
Raiyan Koya 55 on at

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RE: Voiding or Deleting Bank Deposits

If it wont create a reversal entry. I m kind of scared to use this utility. All I need is to create a reversal ledger entries to balance my cash accounts with check balance.
Richard Wheeler 75,730 on at

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RE: Voiding or Deleting Bank Deposits

NO, deleting the transactions only deletes the transactions. It does not result in any posting. Be extremely careful with these utilities. It would be best to perform a backup before deleting.
Raiyan Koya 55 on at

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RE: Voiding or Deleting Bank Deposits

So if I do this for that Return and for the other two deposits and rma credit, it will create a reversal entry and post to GL ?
Richard Wheeler 75,730 on at

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RE: Voiding or Deleting Bank Deposits

Tools->Utilities->Sales->Remove Transaction History

Tools->Utilities->Sales->Sales Transaction History

will allow you to remove transactions.The return will be under Sales Transaction History. The payment will be under Transaction History. A ledger entry offsetting these transaction will clear up the GL.
Raiyan Koya 55 on at

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RE: Voiding or Deleting Bank Deposits

But it doesn’t show in check book anymore. I mean it does but I “uncleared unused receipt” now. Instead of reversing or voiding it. Now I want hit the ledger. I can do manual reversal entry but it won’t show document or SOP was voided/ reversed but at least my GL has correct balance.

What can I remove under utilities ? The return/credit, or the payment?

I mean transactions were done but truest never came to the bank or credit was never needed truely so want to reverse it. Sorry for troubling I really appreciate your help and support here. You are the best :)
Richard Wheeler 75,730 on at

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RE: Voiding or Deleting Bank Deposits

But won't this still leave the transaction on the checkbook? So are we left with one undeposited receipt? Under utilities->Sales you can completely remove this document. If these transactions never truly happened doing an offsetting ledger entry will be the thing to do. Just post it to this year and put a note on it explaining what happened.
Raiyan Koya 55 on at

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RE: Voiding or Deleting Bank Deposits

So I found this one transactions that i uncleared it as unused receipts.

I dont see them under void transactions. Shall I just do an opposite GL entry for this one deposit. See below. Thats the GL distribution for the invoice and and the undeposited funds which was paid by AMEX but never received in bank which is why it remianed outstanding. So im planning to do GL entry for the below just opposite of below entry. Let me know if that is fine. Since I cant void the invoice anymore as well or the payment attached to it. If I just do GL entry that should fix it right ?
Richard Wheeler 75,730 on at

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RE: Voiding or Deleting Bank Deposits

OK, so the goal is to simply rid the checkbook of these transactions? If you go to Bank Transactions do you see them under Void Receipts or Void Transactions? If you do, void them.
Raiyan Koya 55 on at

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RE: Voiding or Deleting Bank Deposits

Hi Richard,

Theres no corresponding journal entries in cash GL i checked it. I cleared unused receipts as June 26 since all other months and 2019 is also closed.

I just want to reflect my cash account now since no corresponding entries were created while clearing unused receipts.

These receipts were kept as outstanding and were carried forward as outstanding every month. So now we want to clear them. Thats the only thing.