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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Void a cheque from old...
Microsoft Dynamics GP (Archived)
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Void a cheque from old system

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Posted on by celh01 345

Good day,

We moved to great plain 2013 and keyed in all outstanding cheques into great plain.

I need to cancel a cheque that journal entry was recorded in the old system, How to cancel in great plain and what is the adjusting entry to offset?

Thanks.

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  • Suggested answer
    Mahmoud Saadi Profile Picture
    Mahmoud Saadi 32,738 on at
    RE: Void a cheque from old system

    Have you recorded these opening balances on the Bank Reconciliation module ? In case you did so, you can reach the same window and choose the "void transaction" option rather than "enter a transaction"

    Proceed with choosing the checkbook and the transaction number to be voided.

    Most importantly, you need to consider the post to general ledger option such as you did when entering the opening balances.

    Your feedback is highly appreciated,

  • Suggested answer
    sueconrod Profile Picture
    sueconrod 337 on at
    RE: Void a cheque from old system

    If you did this check entry thru Bank Module then you will want to go in and void the check and look at what the accounts you originally hit.  In most cases if it was entered in banking as a check but they hit the cash account twice for the db and the cr so that they would have no effect against the GL.  So, when you go to void, you might want to change the CR to go against the expense account that this was originally posted against. Or if you let it go thru, then you need to do a JE to correct that it hit cash twice.  And make an entry to CR the expense account and DB out CASH

    Your normal entry would open up the transaction to be available in A/P but if you are voiding the check totally and the voucher then it would be a debit against CASH and a CR against the expense account that the check was for.  I am assuming that you are not going to be re-cutting this check?

  • celh01 Profile Picture
    celh01 345 on at
    RE: Void a cheque from old system

    Hello Everyone,

    Cheque was canceled. No account effected. It was originally dr and cr to bank account.

    Now, how to record in Great Plain. That canceled cheque was recorded in old book. original entry dr expense and cr AP.

    Please help!

    Thank you very much and you have a great day. 

  • Suggested answer
    sueconrod Profile Picture
    sueconrod 337 on at
    RE: Void a cheque from old system

    Your normal entry would open up the transaction to be available in A/P but if you are voiding the check totally and the voucher then it would be a debit against CASH and a CR against the expense account that the check was for.  I am assuming that you are not going to be re-cutting this check?  And since this is already off the book and out of Bank Reconciliation, all of this would be done thru the GL at this time.

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