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Microsoft Dynamics GP (Archived)

Inventory Valuation Beginning Balance

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Posted on by 125

I have an inventory item that appears not to be valued correctly on the Historical Stock Status Report and I can't figure out where the beginning balance is coming from.  The valuation method for my item is FIFO Perpetual.  

When I run the report it shows the valuation as of 12/31/2013 to be a quantity of 100 and an extended cost of $20. It appears that this quantity of 100 was put into the system when GP was implemented.  I ran the report back to 01/01/1800 and it says that the balance was 100 at $20 as of 01/01/1800.

Then the transactions are as follows:

IVADJ  200 at a cost of $0

IVADJ  500 at a cost of $0

IVTFR -50 at a cost of $0

IVTFR -50 at a cost of $0

RECVG 300 at a cost of $45

Current Quantity is then 1000 at a cost of $65

The thing that I don't understand is why the IVTFR were processed at a cost of $0.  With being FIFO Perpetual,  I would have thought that they would process at a cost of $10 each because of the initial value of 100 at $20.

I also don't understand how the initial value was entered in the system.  When I look back at the historical transactions within GP or query IV30300 for the stock item, I don't see any transaction for this 100 units.  I tried searching through all of the other Inventory Transactions History tables and still was unable to see any transactions for this.  It is showing up on the Historical Stock Status Report though.

Any ideas as to where else this 100 units with a cost of $20 would be stored.  Also, when an inventory transfer was completed, why were the units not transferred based on that initial cost?

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I have the same question (0)
  • Heather Roggeveen Profile Picture
    9,146 on at

    This sounds like it might be an issue with a rogue value on the report - it could have occurred through a transaction being processed and then deleted but an orphan record remains.  

    You note you can't see the transactions in any of the tables - can you see it in any of the inquiry screens?

    Does it appear if you run an ordinary stock status report?

    The Historical Stock Status report is based on a temp table - so it needs to build up the data when the report runs.  You could do a SQL trace when running the report to see specifically what it is calling which may give some further clues.

    The other option is to try (if you haven't already) either or both Inventory Reconcile and Check Links.

  • DMRK Profile Picture
    125 on at

    It appears that the value is coming from a purchase order receipt.

    I ran the historical stock status report for some of the other items received on the same PO and they have the same issue.  Also, the item was received under another PO and that receipt is showing with the correct date on the historical stock status report.

    Would Inventory Reconcile, Check Links, and/or another method be best for fixing this receipt?

  • Suggested answer
    Richard Whaley Profile Picture
    25,195 on at

    It appears that it may have been forced into the IV00102 table without a matching transaction in the item receipts table.

    To understand every aspect of costing you have mentioned would require more than a few hundred words.  We covered it in our book Inventory Management and you might try getting a copy of that at www.AccoladePublications.com

    Have you tried running checklinks and reconcile on the inventory?  DO make a backup first as these tools may make corrections you do not want.  The will print reports.  You should run them against your company data restored to a test company so you can take the time to examine all changes they make.  Then you can determine whether to run them against the live company

  • L Vail Profile Picture
    65,271 on at

    Does this item show in the IV10201?

  • DMRK Profile Picture
    125 on at

    It is not in IV10201, but I do see it in IV10200.

    I am waiting for something to be completed in the Test company and then I plan to restore Test from Production and run check links and inventory reconcile.

  • DMRK Profile Picture
    125 on at

    I ran check links for everything in the purchasing and inventory series and also did an inventory reconcile on the inventory item.  No errors were returned and it is still showing incorrectly in the Historical Stock Status Report.

    The transaction is showing up on the Historical Trial Balance report with the correct date.

  • Heather Roggeveen Profile Picture
    9,146 on at

    This is then going to be a case of a search and destroy mission for the incorrect record.  There is a script that you can run that will identify any value in any table in the database.  You need to create the stored procedure first and can then search.

    This can take a long time on a large database!  But it could be worth a go.  Once you have identified the tables, then it will be (hopefully) easier to identify any erroneous data.   Here is a link to a blog post with the stored procedure:  stackoverflow.com/.../how-to-search-for-one-value-in-any-column-of-any-table-inside-one-ms-sql-databas

    I would be very interested in hearing if you do manage to find the record, where it was found!  This could help someone else in the future.

  • L Vail Profile Picture
    65,271 on at

    This sp is great! it is part of my consultant toolbox. I use it all of the time.

    Kind regards,

    Leslie

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