Rejected Timesheets in Workflow

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I am trying to send an e-mail out to the employees whose timesheets have been rejected, much like Workflow automatically sends e-mails to the approver once the employee submits the timesheet, except an e-mail notifying the employee that their timesheet has been rejected. I am not sure how I would set that up in Workflow. Can anyone direct me?

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Beat Bucher GP Gee... 28,061 Moderator on at

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Hi Kim,

In GP 2015 in the WF Maintenance form under Administration, you'll have to select an action for 'reject' notification :

I'm not sure this is checked by default when you create a new WF for Project TS approval.

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Deborah Bergman 1,465 on at

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There is no template for a rejected timesheet in GP2018.

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Beat Bucher GP Gee... 28,061 Moderator on at

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Deborah Bergman,

You're right, there is no out of the box existing WF message for a rejected timesheet.

However, there is nothing that prevents you to clone one of the existing WF messages and use that as your rejection notification.

go under : Administration >> Setup >> Company >> Workflow >> E-mail Message Setup
Enter the name for a new WF notification e-mail and use the copy button :

Copy for example the WF TIMESHEET APPROVED* message and adjust the content of the body to your likes.

Be careful to copy / paste the content of the original body & Subject once the copy is completed into a Notepad, because there is a bug in the process (at least in 2015) that does not set the 'Series' with the copy process, and since this is a mandatory field, you have to select a series (Project) to be able to safe the new message. There will be a warning that this will reset the content of the Subject & Body to default, and as a result wipe out the field variables from the text body & header.

The end result would be something like this :

Hope this helps.

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kdd281 469 on at

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I would consider moving to GP 2018, we had a few interesting challenges with PTE in 2015.

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