Batch journal creation for leased assets

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Posted on by CapsLock

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Hi,

This functionality seems to not work very well. The post button, just doesn't seem to work and if you select multiple works no journals are created at all. Has anyone experienced anything similar?

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Hi CapsLock,

When troubleshooting the batch journal creation functionality, I would recommend checking the following areas to ensure the journals are able to be posted. Based off of your scenario - it leads me to believe the issues may be resolved by the last two points:

Are all payment schedules confirmed for the leases you are trying to post against?

Journals cannot be posted against any lease with an unconfirmed payment schedule. To confirm the payment schedules manually, navigate to the lease book's payment schedule and click "Confirm schedule". To confirm payment schedules for many leases at once, navigate to the (Asset leasing > Periodic > Confirmation batch) and select which leases you wish to confirm.

Are all initial recognition journal entries posted for those leases you are trying to post against?

Like the payment schedules, journal entries cannot be posted against leases that have not had an initial recognition posted against it. Please ensure the initial recognition has been posted against your leases and their status is showing as "Open".

Are the journals you're trying to create already created?

Journals can either be created or created and posted through the batch journal creation. This functionality will not post previously created journal entries. If you are hoping to post journal entries that have been created from a previous batch journal run, you will have to navigate to the Asset Leasing journals (Asset leasing > Journal entries > Asset leasing journals) to easily post any created unposted journals.

Did the system automatically send the job to batch?

The module will automatically send your job to batch if you have selected multiple groups. This could be why you are not seeing the journals create immediately. You can confirm by navigating to your batch jobs to see if there is a batch job sitting in the queue for posting asset leasing journals. The system will also throw an error after you select to run the journal creation process for multiple lease groups:

Have you checked the "Error Log" (Asset Leasing > Inquiries and reports > Error Log)?

This will show you any errors with your entries. Perhaps there is an issue with the financial dimension combination associated to your lease or the fiscal period is not open. These errors will populate in this table:

Please let me know if this answers your question or if you have checked these areas and they are as expected.

Thanks!

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Hossein.K 6,648 on at

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Hi,

Does it be created for single line? Do you check error log?

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CapsLock 1,419 on at

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Hi guys,

Thanks for your answers. They made sense at the beggining, the journals were not being posted becuase there was error when trying to post them. These errors have been solved and yet the batch journal creation with the toggle for "post" set to yes do not post the journals. I have tested this in a Contoso environment with the same result. If anyone could confirm or not if they are experiencing the same behaviour would be very useful.

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Hi Capslock,

What errors did the module originally throw and how did you resolve them? Are the entries created but just not posted? The batch process does not post the entries for existing journal entries - in other words, if you ran a process to create the entries and then realized you meant to post those entries, you would have to do that through the Asset Leasing Journals form rather than through another batch job.

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CapsLock 1,419 on at

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Hi Brian,

The errors that I was getting and made sense were related to account structure. After solving them all good but I still see inconsistencies in the functioning of journals created through batch jobs, specifically for the reclassification one. I run the batch once and some contracts throw the following message:

If I run the batch again, reclassification journals for these contracts get created and posted without any errors or warnings. So my question is: why don't they all get created at once?

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