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Last month fee deposit question

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Posted on by Erin Black-Mitchell

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We collect the last month fee for the majority of our customer's, and on the last month of service, we apply a line item to their current invoice before posting, which either zeros out the bill or reduces the amount owed. My IT people are telling me that there is no way for GP to recognize that we have collected these fees, and I have to manually apply the deposit based on a excel report. Does anyone use deposits, or have an idea how I might make this process less painful? Thanks, Erin Black-Mitchell

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Re: Last month fee deposit question

Hi, not sure I fully understand.

Is it the case that you collect a deposit upfront, and apply this deposit against the last invoice? i.e. In month 1, you invoice for 100.00 but collect cash of 200.00. The extra 100.00 is a deposit, and you will post it to the account, but only apply it against the last invoice.

If this is the case, I would tend to agree with your IT, you will have to manually apply the deposits.The fact that the data is in XL might lend itself to being automated.

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