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payable types

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Posted on by Amanda Johnson

I posted an accounts payable reversal using types cash and pay and used the payables account number for cash. It posted - no errors - so what is the point of payables type cash, pay, purch, etc? Do the words trigger something or is it just for looks?

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Community Member Microsoft Employee on at

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Re: payable types

The each type matches to a field on the header of the payable transaction. The CASH type(s) must match the amount in the Cash, Check or CC fields. The PAY type(s) must match the the purchases amounts from the first screen. If you had anything in the freight field, that would be the type FREIGHT. Trade discount is TRADE and so forth.

The system doesn't care what account you put in there, just that the amounts for the types match the amounts on the first screen. So if you wanted to charge two different accounts for the expense, you enter another line, and put PURCH as the type. So that all PURCH lines equal the amount of the purchases from the first screen.