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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Postiing A/P to offset...
Microsoft Dynamics GP (Archived)

Postiing A/P to offset an AR (non-customer card)?

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Posted on by rorticke 80

We have an amount on our Accounts Receivable, that will be "credited" over time, with an offsetting expense.  Quick background:  a staff was overpaid on a T&E reimbursement.  When that was discovered, a receivable was created for that staff, with the understanding that subsequent receimbursements will just credit the receivable due until the balance is settled.

I want the transaction to post to the vendor card, so we have record of this entry on the vendor history.

Does anyone know how this can be done?

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  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Postiing A/P to offset an AR (non-customer card)?

    [quote user="rorticke"]

    We have an amount on our Accounts Receivable, that will be "credited" over time, with an offsetting expense.  Quick background:  a staff was overpaid on a T&E reimbursement.  When that was discovered, a receivable was created for that staff, with the understanding that subsequent receimbursements will just credit the receivable due until the balance is settled.

    I want the transaction to post to the vendor card, so we have record of this entry on the vendor history.

    Does anyone know how this can be done?

    [/quote]

  • Thomas Newcomb Profile Picture
    Thomas Newcomb 1,810 on at
    RE: Postiing A/P to offset an AR (non-customer card)?

    Hi Rorticke!

    I am just following up to see if you are still having this issue or has the information that has been posted has helped resolve the issue?

    Please let us know!

    ~Thomas Newcomb

    ------------------------

    Dynamics GP Support

    ------------------------

    This posting is provided "AS IS" with no warranties, and confers no rights

  • DinB Profile Picture
    DinB 3,812 on at
    RE: Postiing A/P to offset an AR (non-customer card)?

    If you like to do this by manual method, you can try following: Try in Test company first.

    I am assuming you have Receivable document in GP ($50 for example).

    1) Enter Credit Memo in Receivables. The Distribution should be:

    Suspense Account   Dr $50.00

    Account Receivable  Cr $50.00

    2) Apply the Credit Memo to the AR document

    The Customer open Balance will be $0.00

    3) In the AP side, Enter new Credit Memo. The distribution should be:

    Account payable  Dr  $50.00

    Suspense Account   Cr  $50.00

    This will create unapplied Credit Memo for the Vendor.


    4) When it is time to offset the overpayment, Enter a Debit Memo for Vendor.

    T&E Expense  Dr $50.00

    Accounts Payable  Cr  $50.00

    5) Apply the Vendor Credit Memo to the Debit Memo.

  • Suggested answer
    Redbeard Profile Picture
    Redbeard 12,931 on at
    RE: Postiing A/P to offset an AR (non-customer card)?

    Depending on your version, etc.  You should be able to do this with Customer/Vendor setup in Sales Cards.

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