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Prepayment Invoice and Vendor balance

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Posted on by Renu Jajoo

We have one client who is using prepayment invoice feature while paying advance to vendor.

However with this feature- clients want vendor balance to show the advance payment on the card as debit balance for vendor.

We understand that in D365- in the Prepayment feature- its not the way. As the prepayment invoice gets settled with advance payment- the vendor balance does not reflect the advance payment.

Once the Actual total invoice comes then only reversal of prepayment gets attached with the invoice to complete the transcation cycle.

Is there any way to reflect the vendor balance on the card till we dont get total invoice posted.

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Magno Pereira 2,445 Moderator on at

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Hey Renu,

It looks like a process change from prepayment invoicing to prepayments.

You can post a vendor prepayment through the vendor payment journal to reflect in the vendor balance. And once you post the invoice, you can settle the prepayment against the invoice posted.

Is there any reason to continue using the prepayment invoicing feature?

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Renu Jajoo on at

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Client has opted for Prepayment invoice, its their internal decision.

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JPB 2022 140 on at

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HI Magno Pereira!!.. I am looking for a solution where I need to reflect the vendor Balance as 'prepaid"

Do you Know how can I do that?

The situation is we paid 2 times same yearly expense, and the vendor wont reimburse us, that amount will be apply next year,

I would like to book the amount on the Vendor Account, how can i do it?

Thank your for your help

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saurabh bharti 15,059 Moderator on at

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Hi,

As far as i understand its not possible to show vendor balance using prepayment invoice process (For safer side you can enable apply prepayment automatically when final invoice is recorded in AP parameters)

Other option is using direct payment journal by enabling (Prepayment voucher = Yes) which will hit vendor as well as prepaid account but then it doesn't show automatically while posting final invoice

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