Ignore number sequence format while data imports

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Posted on by Ravinderhsdyn

We have configured a number sequence for auto-generating the next numbers with prefix of V- while creating the vendor record manually. It works like a charm.

But our client also imports vendors on weekly basis and while importing the vendor records on weekly basis the data entity should not consider the number sequence and use the vendor number from the Excel file. What can we do to configure this scenario.

- Vendor manually created use number sequence

- Vendor imported via Excel, ignore the number sequence setup.

Currently we disable the number sequence and then push the file manually, but this is not sustainable model and would like to understand our options. Thanks in advance

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Christoph Thaler 5,442 on at

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Hi Ravinderhsdyn,

Out of the box there is no other solution available than the way you are currently using. We had a similar topic in the past with AX 2012 and solved it by a modification.

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Rahul Mohta 21,032 on at

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making number sequence manual is the option, you could write a routine/job to keep switching and could also connect with vendor import data entity to auto execute/trigger

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Ludwig Reinhard Microsoft Employee on at

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Hello Ravinderhsdyn,

Another approach that does not make use of data management is electronic reporting for the import of your vendors.

This can be realized by adding a file on SharePoint and setting up an import model that regularly takes the file and records and creates the vendor accounts. Compared to the data management approach you are more flexible and have more options how to import data.

The disadvantage is that this is a completely different tool and consequently requires some additional configuration/setup.

Yet, it might be worth having a look at it if you cannot get this fixed with the data management.

Best regards,

Ludwig

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MATTGUO 22,349 Moderator on at

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Hello Ravinderhsdyn,

Cancel the VENDORACCOUNTNUMBER field validation in the vendors v2 entity.

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Ravinderhsdyn 15 on at

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Thank you Mattguo - This worked. The only catch is now system will not do duplication on the vendor number field and will try to append the information on the existing record. Which is fine and I can work with the client on this.

Thank you all for your guidance on the matter.

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André Arnaud de Cal... 300,911 Super User 2025 Season 2 on at

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Hi Ravinderhsdyn,

This is a downside of having two systems generating numbers. To avoid this, you can better have a distinction in numbering by e.g. a prefix or total other number ranges.

If the reply from Mattguo was helpful, would you mind to mark his answer?

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Satish Panwar 14,671 Moderator on at

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Hi Ravinder,

Another option to explore would be setting up a shared number sequence and then set it up per vendor group. See if you can leverage multiple vendor groups.. one for AX and one for integration.

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Ravinderhsdyn 15 on at

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Thanks Satish. Yes - this is a good option too. I will work with my user if they agree to do this. Only downside is they will have to duplicate the vendor groups which is not a bad option.

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