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When I go to Post a Purchase Credit Memo, it errors with the message:
"You must Assign Item Charge 1 if you want to Post it".
"1" is the Description of my Item Charge.
I have already 'gotten" the Post Document lines to reverse and they are on the Purchase Credit Memo.
Does anyone know how to Assign an Item Charge?
Thanks again,
Sb
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Hi. Here's the procedure for Item Charges:
In the Purchase Order / Purchase Invoice / Return Order / Purchase Return
After entering all of the header info for the transaction:
1. Enter the item charge line(s) with the corresponding qty and value
2. At the bottom of the screen, click on LINE, then on "Item Charge Assignment"
3. In the Item Charge Assignment screen, click on FUNCTIONS at the bottom of the screen.
4. Select "Get Receipt Lines". This takes you to a list of all of the inventory item receipts. You have to locate the items you want to apply the charge to by filtering the data. You could use the purchase no. or locate the items by date received, etc. Then you have to mark all the inventory item receipt lines. Once the lines are all marked, click on OK at the bottomof the screen. This will copy these lines over to the Item Charge Assignment screen.
5. Now you have to distribute the item charge amongst these inventory receipt lines. There are two aproaches you can use:
a) Automatically distribute the amount by clicking on FUNCTIONS at the bottom of the screen, and then selecting "Suggest item charge assignment". You then have two options, either distributing the amount equally amongst the lines, or distributing a proportion based on the line amount (this is the most recommended method). After selecting one of these two methods NAV will distribute your item charge, and you will notice that at the bottom of the screen it will indicate that the charge has been assigned. After this you are still able to edit the tem charge distribution on any of the lines, but you must distribute the full amount. If you don't NAV will prevent you from posting the transaction.
b) The second approach would be to manually distribute the item charge. This comes in handy if your company has a very specific policy or procedure. Nonetheless I would always use the first approach and then edit if I had to.
6. Once your item charge is properly assigned or distributed, you can return to the main transaction screen by pressing ESC.
Note: You need to do this for each item charge line that you enter, so I would recommend consolidating item charges where possible. For example shippng companies will probably give a detail of the ocean or land freight charges and another detail for documentation costs etc. If you don't need to track each individual charge, just enter one item charge for the full amount and make your life and your accounting a bit more simple.
I hope this helps.
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André Arnaud de Cal...
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